Position Head Department Admin Procurement Location Head Office Delhi Experience 8 - 12 Years No of Position 1 About Smile Foundation Smile Foundation works for the welfare of underprivileged children and their families through intensive programmes focused on education healthcare skilling and women empowerment and Empowering Grassroots Started in 2002 by a group of young corporate professionals today Smile has evolved into a national level development organization impacting lives of over 2 million underprivileged children and their families with project presence in 27 states across India 10 offices in strategic locations and over 650 employees besides countless volunteers well-wishers and supporters The organization also holds Special Consultative Status with United Nation s Economic Social Council ECOSOC accredited with global organizations like GuideStar United Way CAF America Give2Asia and many more Furthermore continuously for past three years Smile is a Great Place to Work Certified organization and is considered Gold Standard in identifying and recognizing Great Workplace Cultures Currently SF has been implementing projects worth Rs 80 Crore across India directly or with the help of grassroot organizations primarily CSR funded projects of varied scale both in urban slums and rural areas including aspirational districts in thematic areas mentioned above The wealth of knowledge emanated from the same is immense however the same is grouped in systematic manner which can be used for pitching for large projects of long term in nature leading to data driven knowledge products which can be further used in creating large scale impact Visit our website to know more about us and our latest development www smilefoundationindia org Role Summary The Head - Admin Procurement is responsible for overseeing all administrative functions and leading the procurement process to ensure timely cost-effective and compliant acquisition of goods and services The role ensures smooth office operations vendor management contract administration and adherence to organizational policies and statutory requirements Key Responsibilities Administration ManagementOversee day-to-day administrative operations to ensure efficient functioning of the office Manage office infrastructure facilities housekeeping security and utilities Develop implement and monitor administrative policies procedures and systems Supervise administrative staff and ensure optimal performance and discipline Maintain records related to assets insurance licenses and statutory compliances Coordinate with HR for employee onboarding logistics and administrative support Handle office budgeting expense control and cost optimization initiatives Procurement Supply Chain ManagementPlan and manage procurement of goods and services in line with organizational needs and budgets Develop procurement strategies to ensure transparency quality and cost efficiency Identify evaluate empanel and manage vendors and suppliers Negotiate contracts pricing and terms to achieve best value for money Ensure procurement processes comply with internal policies donor requirements and statutory guidelines if applicable Oversee purchase requisitions purchase orders and delivery schedules Monitor inventory levels and ensure proper stock management Vendor Contract ManagementMaintain strong relationships with vendors and service providers Review and manage contracts agreements and service-level commitments Resolve vendor issues related to quality delivery and payments in coordination with finance Conduct periodic vendor performance reviews Compliance Risk ManagementEnsure compliance with organizational policies audit requirements and legal regulations Support internal and external audits related to administration and procurement Identify risks related to procurement and administration and implement mitigation measures Reporting CoordinationPrepare and submit MIS reports related to administration and procurement Coordinate with finance programs HR and senior management for operational requirements Provide data and documentation for audits donor reviews and management reporting Qualifications Experience Skills Graduate Postgraduate degree in Business Administration Supply Chain Management Commerce or a related field 8-12 years of relevant experience in administration and procurement roles Experience in NGO donor-funded projects corporate procurement will be an added advantage Strong knowledge of procurement processes and administrative systems Excellent negotiation vendor management and contract management skills Good understanding of compliance audit requirements and documentation Solid leadership communication and interpersonal skills Proficiency in MS Office ERP systems and procurement software Ability to multitask prioritize and work under deadlines Competencies Required Planning and organizing Establishing courses of action for self and others to ensure that work is completed efficiently Leadership presence Has an interpersonal style that engages others and encourages trust Influences others using personal power and does so in a fashion that has charm style and a genuine sense of empathy Balances this highly personal concern for others with a sense of professionalism and with actions that are consistent with his her words Strategic decision-making Obtaining information and identifying key issues and relationships relevant to achieving a goal or vision committing to a course of action to accomplish a goal or vision after developing alternatives based on logical assumptions facts available resources constraints and organizational values Focus Upon Quality Accomplishes tasks by considering all of the areas involved no matter how small shows concern for all aspects of the job accurately checks processes and tasks remains watchful over a period Creates External Strategic Alliances Develops and uses collaborative relationships to facilitate the accomplishment of work goals Analytical Problem Solving Analyzes information to understand relationships patterns and causes and effects integrate data and check facts This is done with both qualitative and quantitative information making rational and timely judgments on the basis of the information that is available How To Apply If you would like to apply to this position kindly send your latest resume at jobs smilefoundationindia org with the Subject Job - Position name - City To learn more about Smile Foundation kindly visit www smilefoundationindia org

📌 Head - Admin & Procurement (New Delhi)
🏢 Smile Foundation
📍 New Delhi