Key Responsibilities- E Waybill Generation - Pull shipment data from internal systems and create accurate e Waybills in the GST portal - Cross check vehicle numbers transporter details and commodity codes before submission - Delivery Challan Preparation - Build Excel based challans format can be standardized with columns for date LR number vehicle quantity unit rate total value etc - Ensure each challan matches the corresponding e Waybill and invoice - Monthly Mining Returns - Log all dispatches receipts and stock positions in a master Excel sheet - Upload the compiled data to the i3MS portal before the 10th of every month - Reconcile any portal errors and resubmit within the same day - Permission Renewals Compliance - Maintain a calendar of all mining lease permit expiry dates - Initiate renewal requests at least 30 days prior to expiry attaching required documents lease deed NOC etc - Follow up with the mining office until the renewed permission is received and recorded - Transporter Authorization - Issue transporter authorization letters on company letterhead with details of permissible routes load limits and validity periods - Upload scanned copies to the i3MS portal and save a digital copy in the shared drive - Permission Wise Data Management - Keep a permission wise master register Excel that tracks - Permission number issue date - Expiry date renewal status - Allocated quantity tonnes per period - Utilized quantity to date - Balance remaining - Update the register after each dispatch and after every renewal - Documentation Record Keeping - Store all e Waybills challans permits and transporter letters in a centralized folder structured cloud drive Google Drive OneDrive - Archive physical copies in labelled binders for audit purposes - Reporting - Prepare a weekly Dispatch Summary total quantity dispatched pending permits upcoming renewals - Submit a monthly Compliance Dashboard to the senior trader highlighting any overdue renewals or portal issues - Collaboration - Liaise with the logistics team to ensure timely vehicle arrival and documentation - Coordinate with the finance team for invoice reconciliation and GST filing Required Skills Qualifications- Experience Minimum 1 year handling e Waybill delivery challan and mining related documentation - Software Proficient in Excel pivot tables VLOOKUP macros comfortable navigating the i3MS portal and GST portal - Knowledge Basic understanding of Odisha mining regulations and the i3MS workflow - Communication Good written English and optionally Odia for correspondence with authorities and transporters - Attention to Detail Ability to spot mismatches in numbers dates and documents - Organizational Skills Strong calendar management and file naming conventions only candidates who already know the i3MS portal should apply and freshers without that knowledge will be rejected For more detail talk with me 80-930 84 201 Job Types Full-time Permanent Pay 15 000 00 - 35 000 00 per month Benefits Cell phone reimbursement Commuter assistance Adaptable schedule Health insurance Internet reimbursement Leave encashment Paid sick time Paid time off Provident Fund Work from home Application Question s The i3MS portal is down right before the monthly return deadline How do you keep the process on track What s your experience with monthly mining returns How do you handle corrections when the portal flags an error You notice that a permission is about to expire but the renewal paperwork is still pending from the mining office What do you do Education Bachelor s Preferred Experience mining documentation 1 year Preferred i3ms website work 1 year Preferred Microsoft Excel 1 year Preferred Language Odia Preferred English Preferred Hindi Preferred Location Bhubaneswar Orissa Preferred Willingness to travel 25 Preferred Work Location Remote