A Tender Support Staff and Document Controller is responsible for managing the flow accuracy and organization of all documentation related to the bidding and tender process ensuring compliance with contractual and regulatory requirements This role involves close collaboration with various departments and external stakeholders to meet tight deadlines Key Responsibilities Tender Documentation Management Prepare format and compile tender documentation packages for submission to clients ensuring all aspects adhere to established templates and quality standards Document Control Systems Establish maintain and manage efficient electronic document management systems EDMS and physical filing systems for all tender-related records including drawings contracts and reports Version and Quality Control Implement and monitor strict version control procedures to ensure only current and approved documents are in circulation conducting quality checks for accuracy and completeness Document Flow and Distribution Control the flow of all incoming and outgoing documents transmittals and distribute them to the appropriate internal and external personnel engineers suppliers clients in a timely manner Tracking and Reporting Maintain comprehensive document registers and logs to track the status revision and approval cycles of all documentation preparing ad-hoc reports and status updates for management Compliance and Audits Ensure all documentation practices comply with relevant industry standards e g ISO 9001 and regulatory requirements assisting with internal and external audits Stakeholder Communication Serve as the primary point of contact for all document-related queries liaising with internal teams clients and suppliers to facilitate smooth information exchange Archiving and Retrieval Manage the archiving and secure disposal of outdated or completed tender documents in accordance with company policies and retention schedules and facilitate document retrieval when requested Required Skills Qualifications Education A Bachelor s degree in Business Administration Information Management or a related field is often preferred though not always mandatory Experience Proven experience in a document control or similar administrative role ideally within a fast-paced environment involving tenders projects or construction Technical Proficiency Expertise in document management software and databases e g SharePoint Aconex M-Files Advanced proficiency in Microsoft Office Suite particularly Word and Excel Soft Skills Exceptional attention to detail and accuracy Solid organizational and time management skills with the ability to multitask and manage deadlines Excellent written and verbal communication skills Ability to work both independently and collaboratively as part of a team High level of professionalism and the ability to maintain confidentiality regarding sensitive information Job Types Full-time Fresher Pay 10 000 00 - 22 000 00 per month Work Location In person

📌 Tender Support Staff And Document Controller (Tamil Nadu)
🏢 V S PRESSURE VESSELS & GAS PROJECTS
📍 Tamil Nadu