Responsibilities

Key Responsibilities

- Financial Operations & Budget Management
- Track and monitor the project budget, including consultant fees, operational expenses, and development costs
- Maintain budget trackers, forecasts, and variance reports for review by the

Museum Director

- Ensure adherence to approved budgets and flag deviations or risks proactively
- Support financial planning and cash flow management during the development phase
- Payments, Invoicing & Commercial Coordination
- Process all vendor, consultant, and contractor invoices in a timely and accurate manner
- Coordinate with internal finance teams for payment approvals,

disbursements, and reconciliations

- Manage vouchers, supporting documents, and payment-related compliance requirements
- Track contractual milestones linked to payments and ensure documentation completeness
- Consultant & Vendor Administration
- Act as the central coordination point for all project consultants (design,

curatorial, exhibition, technical, etc.)

- Maintain records of contracts, fee structures, payment schedules, and amendments
- Support onboarding and administrative requirements for consultants and vendors
- Travel & Logistics Management
- Manage travel bookings, accommodation, and logistics for all consultants,

advisors, and project-related visitors

- Coordinate itineraries, approvals,



and reimbursements in line with project policies
- Ensure cost-effective and well-documented travel arrangements
- Administrative Operations
- Oversee day-to-day administrative functions related to the museum development office
- Maintain organized records of agreements, correspondence, approvals, and reports
- Support the Museum Director with administrative coordination, scheduling, and documentation
- Compliance, Reporting & Controls
- Ensure compliance with internal financial controls, audit requirements, and organizational policies
- Prepare periodic financial and administrative status reports for leadership review
- Support audits and reviews related to project expenditures and contracts

Qualifications

Qualifications & Experience

- Bachelor’s degree in Commerce, Finance, Business Administration, or a related field
- 6–10 years of experience in administration, finance operations, or commercial management, preferably in project-based environments

(infrastructure, real estate, cultural projects, or large developments)

- Prior experience working with consultants, vendors, and multi-disciplinary teams is strongly preferred
- Experience in cultural, museum, or institutional projects will be an added advantage

📌 Team Member Admin and Commercial (Museum) (Ahmedabad)
🏢 Adani
📍 Ahmedabad