Role & responsibilities

- Hostel Administration: Oversee the overall management and administration of the hostel to ensure smooth day-to-day operations.

- Resident Management: Supervise resident admissions, room allotments, transfers, occupancy records, and check-in/check-out processes.

- Discipline &
- Welfare:

Maintain discipline, ensure compliance with hostel rules, and address resident concerns while fostering a safe and supportive environment.

- Staff Supervision: Lead, guide, and monitor wardens, housekeeping staff, security personnel, and other support staff to ensure effective hostel operations.

- Record Management: Maintain accurate records of residents, attendance, visitor logs, complaints, maintenance requests, and other administrative documents.

- Administrative Coordination: Coordinate with academic departments, administration, HR, finance, maintenance, transport, and security teams for seamless hostel management.

- Policy Implementation: Ensure hostel operations comply with institutional policies, regulations, and statutory requirements.

- Student Support: Handle resident grievances, provide guidance when required, and ensure timely resolution of issues.

- Safety &

- Security:

Monitor hostel security measures, emergency protocols, fire safety compliance, and incident reporting procedures.

- Facility Management: Coordinate with maintenance teams for repairs, cleanliness, hygiene, and infrastructure upkeep.

- Office Management: Prepare reports, official correspondence, notices, circulars, and documentation using MS Office applications.

- ERP &

- System Management:





Maintain hostel records through ERP or other institutional software and ensure accurate data entry.

- Budget &

- Inventory Support:

Assist in managing hostel inventory, supplies, vendor coordination, and administrative expenses.

- Communication: Act as the primary point of contact between residents, parents, faculty, and institutional management.

- Event Coordination: Support the planning and execution of hostel activities, orientations, and welfare programs.

- Reporting: Prepare periodic administrative reports and present updates to senior management.

- Additional Responsibilities: Perform any other duties assigned by the management to support hostel and institutional operations.

Preferred candidate profile

- Educational Qualification: Bachelor's Degree from a recognized University/Institute or an equivalent qualification from an accredited foreign university.

- Experience: Minimum 3 years of experience in hostel administration, university administration, higher educational institutions, or research institutes.

- Administrative Expertise: Strong understanding of hostel administration, office management practices, and institutional operations.

- Computer Proficiency:



Excellent working knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and computer applications.

- ERP Knowledge: Hands-on experience with ERP systems or other institutional management software.

- Regulatory Knowledge: Good understanding of university rules and regulations related to academics, admissions, accounts, service conditions, and administrative procedures.

- Communication Skills: Excellent verbal and written communication skills with fluency in English.

- Leadership Skills: Proven ability to supervise teams, manage staff, and coordinate cross-functional activities.

- Problem-Solving Ability: Strong analytical and decision-making skills with the ability to resolve administrative and resident-related issues effectively.

- Interpersonal Skills: Excellent relationship management skills with the ability to interact professionally with students, parents, faculty, and staff.

- Organizational Skills: Strong planning, documentation, multitasking, and time management abilities.

- Attention to Detail: High level of accuracy in maintaining records, preparing reports, and managing documentation.

- Adaptability: Ability to work in a dynamic environment and effectively manage multiple responsibilities.

- Professionalism: High standards of integrity, confidentiality, accountability, and commitment to institutional excellence.

- Team Collaboration: Ability to work collaboratively with various departments while ensuring efficient hostel operations.

📌 Senior Warden (Dadra)
🏢 Bhakti Management Services
📍 Dadra