Designation : Senior Manager /Associate General Manager Finance Operations (University Reconciliation & Collections)

Department: Finance

Location :Gurugram

About the Role

We are looking for a detail-oriented finance qualified to manage financial operations related to university partners. The role is responsible for ensuring accurate student data reconciliation, timely invoicing, collections, settlement tracking, and resolution of financial discrepancies. The ideal candidate should possess strong analytical skills, excellent stakeholder management capabilities, and experience in managing large volumes of transactional data.

Key Responsibilities

University Data Reconciliation

- Perform periodic reconciliation of admissions, enrolments, fee collections, cancellations, refunds, and learner records between internal systems and university MIS.
- Validate student-wise revenue, revenue share, scholarships, fee waivers, and settlement data.
- Identify and resolve reconciliation discrepancies in coordination with university finance and operations teams.
- Maintain accurate reconciliation records and audit trails.

Invoicing & Revenue Settlement:

- Prepare and issue invoices to university partners as per contractual terms and agreed billing cycles.
- Validate revenue-sharing calculations and commercial terms before invoicing.
- Ensure invoices are accurate, approved, and submitted within agreed timelines.
- Track invoice status, approvals, credit notes, and adjustments.

Collections & Receivables Management

- Monitor outstanding receivables and ageing across university partners.




- Coordinate with university finance teams for timely collections and settlement of invoices.
- Follow up on overdue payments and resolve payment-related disputes.
- Prepare collection forecasts and ageing reports for management review.

Financial Controls & Compliance:

- Ensure adherence to commercial agreements, revenue recognition policies, and internal finance controls.
- Verify that all billing and settlements comply with approved commercial terms.
- Maintain complete documentation to support audits and statutory requirements.
- Assist during statutory, internal, and partner audits by providing reconciliation and settlement records.

Reporting & MIS

- Prepare periodic MIS on invoicing, collections, ageing, reconciliations, and outstanding issues.
- Publish dashboards highlighting collection efficiency, pending reconciliations, billing status, and revenue trends.
- Identify recurring issues and recommend process improvements.

Process Improvement

- Drive automation of reconciliation, invoicing, and collection processes.
- Collaborate with Operations, Technology, and University Relationship teams to improve data accuracy and operational efficiency.
- Develop SOPs and strengthen controls to minimise revenue leakage and manual intervention.

Qualifications

- CA / CMA / MBA (Finance) / B.Com or equivalent qualification.
- 47 years of experience in Finance Operations, Accounts Receivable, Revenue Operations, Commercial Finance, or Business Finance.
- Experience in EdTech, Education, Shared Services, BPO, or a service-based organisation will be preferred.

📌 Senior Manager/Associate General Manager - Finance Operations (Gurugram)
🏢 Herox
📍 Gurugram