Key Responsibilities

Facility &

- Infrastructure Management

- Manage preventive and breakdown maintenance of office and warehouse infrastructure.

- Ensure smooth functioning of utilities including electrical systems, DG sets, HVAC, water supply, internet, and telecom.

- Manage office and warehouse leases, renewals, rent coordination, and landlord relationships.

- Execute office expansion, relocation, renovation, and fit-out projects within approved budgets and timelines.

- Monitor housekeeping standards across all locations.

Branch &

- Warehouse Administration

- Standardize administrative processes, SOPs, and checklists across all branches and warehouses.

- Conduct periodic site audits to evaluate infrastructure, cleanliness, safety, compliance, and asset conditions.

- Coordinate with branch and warehouse teams for infrastructure support and local vendor management.

- Resolve location-level administration issues within defined turnaround times.

Security, Safety &

- EHS

- Oversee security operations including access control, CCTV surveillance, visitor management, and gate-pass systems.

- Ensure compliance with fire safety regulations, evacuation procedures, fire NOCs, and mock drills.

- Implement Workplace, Health &
- Safety (EHS) practices and business continuity measures.

- Investigate incidents and drive corrective and preventive actions.

Vendor &

- Contract Management

- Identify, onboard, negotiate, and manage vendors for housekeeping, security, transport, cafeteria, courier, stationery, repairs, and AMCs.

- Monitor vendor performance through defined SLAs.

- Ensure timely contract renewals and documentation.

- Drive cost optimization through strategic sourcing and vendor consolidation.

Asset &

- Fleet Management

- Maintain company-wide fixed asset records.

- Manage procurement, allocation, tagging, transfer, maintenance, and disposal of administrative assets.





- Oversee company vehicle fleet including maintenance, insurance, fuel management, and driver administration.

Statutory Compliance

- Ensure validity of all statutory licenses, registrations, permits, and approvals across locations.

- Liaise with government authorities, municipal bodies, police departments, and regulatory agencies.

- Support internal and external audits with complete documentation.

Travel, Employee Support &

- Events

- Manage travel desk operations including flight, hotel, visa, and travel policy compliance.

- Oversee reception, cafeteria, pantry, courier, stationery, and employee support services.

- Coordinate corporate events, meetings, conferences, and VIP visits.

Budgeting &

- Cost Control

- Prepare and monitor annual administration CAPEX and OPEX budgets.

- Track monthly expenditure, analyze variances, and identify cost-saving opportunities.

- Process administration purchase requests and vendor invoices in accordance with company policies.

Team Management

- Lead administration teams across Head Office, branches, and warehouses.

- Allocate work, monitor service levels, and ensure timely completion of tasks.

- Define KRAs/KPIs, conduct performance reviews, and identify development needs.

- Manage manpower planning, attendance, shifts, leave, and contractor workforce.

- Foster a customer-focused, accountable, and high-performance work culture.

Desired Candidate Profile

- Bachelor's degree in any discipline (MBA/PGDM preferred).

- 1015 years of experience in Corporate Administration, Facilities Management, and Multi-location Administration.

- Experience managing corporate offices and warehouses across multiple locations.

- Strong knowledge of statutory compliance, facility management, vendor management, and EHS practices.

- Excellent negotiation, budgeting, and stakeholder management skills.

- Proven ability to lead cross-functional teams and manage multiple priorities.

📌 Senior Manager Administration (Navi Mumbai)
🏢 vashi electricals
📍 Navi Mumbai