Role: Executive / Senior Executive / Assistant Manager University Finance Operations

Years of Experience: 3 to 6 Yrs

Department Finance

Location Gurugram

About the Role

We are looking for a proactive and detail-oriented finance professional to support our University Finance Operations team. The role will be responsible for managing student data reconciliations, raising invoices, tracking collections, resolving discrepancies, and coordinating with university partners to ensure accurate and timely financial settlements.

The ideal candidate should be comfortable working with large datasets, possess strong Excel skills, and have the ability to collaborate effectively with internal and external stakeholders.

Key Responsibilities

University Data Reconciliation

- Reconcile student admissions, enrolments, fee collections, cancellations, refunds, and revenue data between internal systems and university records.
- Validate learner-wise data to ensure accurate billing and settlements.
- Identify discrepancies and coordinate with internal teams and university representatives for timely resolution.
- Maintain reconciliation trackers and supporting documentation.

Invoicing & Billing

- Prepare invoices and debit/credit notes as per commercial agreements.
- Verify billing data before invoice generation.
- Ensure invoices are raised and shared with university partners within defined timelines.
- Maintain invoice records and track invoice acknowledgements.

Collections & Settlement Tracking

- Track invoice payments and follow up with university finance teams for timely collections.
- Prepare receivable ageing reports and highlight overdue payments.




- Coordinate with internal stakeholders to resolve collection-related issues.
- Update collection trackers and maintain payment records.

MIS Reporting

- Prepare periodic MIS on reconciliations, invoicing, collections, and outstanding balances.
- Support month-end closing by providing reconciliation reports and receivable schedules.
- Maintain accurate financial records and documentation for audits.

Stakeholder Coordination

- Work closely with University Relationship, Admissions, Operations, and Finance teams to resolve operational issues.
- Respond to university queries related to invoices, learner data, and settlements.
- Ensure timely communication on pending reconciliations and payment follow-ups.

Process Compliance

- Follow established SOPs and internal finance controls.
- Ensure all transactions are supported by appropriate documentation.
- Escalate unresolved discrepancies and process issues to the reporting manager.
- Support continuous improvement initiatives to enhance operational efficiency.

Qualifications

- B.Com / BBA / MBA (Finance) or equivalent qualification.
- 2–5 years of experience in Finance Operations, Accounts Receivable, Billing, Reconciliation, or Collections.
- Experience in EdTech, Education, Shared Services, or service-based organisations will be an added advantage.

Skills & Competencies

- Strong Microsoft Excel skills (Pivot Tables, XLOOKUP, SUMIFS; Power uery is an advantage).
- Good understanding of invoicing, receivables, and reconciliation processes.
- Solid numerical and analytical skills.
- High attention to detail and accuracy.
- Good communication and stakeholder coordination skills.
- Ability to manage multiple priorities and work within defined timelines.

📌 Senior Executive - Finance Operations (Gurugram)
🏢 Herox
📍 Gurugram