Support the Business Development team in identifying, managing, and coordinating resources/experts for bid submissions, ensuring compliance with RFP requirements and timely completion of documentation, coordination activities and Travel arrangements.

- Source and identify suitable experts/professionals based on RFP requirements for Metro and Mainline bidding opportunities.
- Conduct initial screening and evaluation of candidate profiles to ensure compliance with technical and qualification criteria specified in bid requirements.
- Coordinate with prospective experts to assess their availability, interest, and willingness to participate in specific bidding assignments.
- Share project details, scope of work, and bid-related information with shortlisted experts through email, and other communication channels.
- Prepare, Format, update, and enhance expert CVs by collecting missing information and ensuring compliance with client requirement and bid submission standards.
- Prepare consent letters and coordinate with experts for obtaining signed consent forms and supporting documents within stipulated timelines.
- Follow up regularly with experts through emails, calls, and messaging platforms to ensure timely submission of required documentation.
- Verify and validate submitted documents, maintain document checklists, and track pending documents of Experts for bid submissions.
- Organize, categorize, and maintain finalized CVs, consent letters, and support documents in designated folders and repositories.
- Upload and manage expert profiles and related documentation in internal systems.
- Upload and manage profiles in the Zoho portal.




- Maintain and regularly update expert databases, master trackers, and resource repositories to ensure accurate and readily available information.
- Coordinate and facilitate mock interview sessions and interaction preparations for shortlisted experts.
- Participate in client presentation and interaction sessions to facilitate seamless coordination between clients and experts, providing end-to-end support until the session concludes.
- Liaise with experts and internal team to schedule and ensure availability for client presentations and interaction sessions.
- Coordinate travel arrangements, accommodation, and logistics for experts attending client meetings/presentations.
- Process reimbursement claims by verifying bills, supporting documents, obtaining approvals, and coordinating with relevant departments for settlement.

Requirements

Resource Management & Recruitment:

Resource Sourcing and Talent Identification

RFP Requirement Analysis

CV Formatting and Profile Enhancement

Communication Skills:

Email Correspondence

Follow-up and Negotiation Skills

Presentation and Interaction Facilitation

Client and Expert Coordination and Internal Team Collaboration

Documentation & Data Management:

Document Verification and Record Management

Database Administration

Tracker and MIS Maintenance

Data Accuracy and Quality Control

Administrative & Operational Skills:

Travel and Logistics Coordination

Reimbursement and Expense Processing

Time Management

Process Coordination

Multitasking and Prioritization

Ownership and Accountability

Deadline Management

📌 Resource Executive (Hyderabad)
🏢 Balaji Railroad Systems(BARSYL
📍 Hyderabad