The Talent Acquisition Operations & Recruitment Marketing Coordinator provides administrative and coordination support for the Talent Acquisition function. This role assists with established recruiting processes, recruitment marketing activities, job posting updates, vendor and platform coordination, reporting support, documentation maintenance, and operational follow-up.

This individual contributor role works under the direction of Talent Acquisition leadership and supports recruiters, India-based recruiting support, HR partners, external vendors, and brand/marketing partners to help ensure recruiting activities are completed accurately, consistently, and in alignment with established processes. The role helps maintain recruiting workflows, candidate-facing materials, and reporting tools so the Talent Acquisition team can operate efficiently and consistently.

ESSENTIAL DUTIES AND TASKS

Talent Acquisition Operations & Process Improvement

Support recruiting processes across the hiring lifecycle, including requisition administration, job posting, sourcing support, candidate tracking, interview coordination, dispositioning, offer support, onboarding handoffs, and post-offer workflows.

Maintain recruiting documentation, templates, process guides, SOPs, trackers, and shared files.

Assist with updates to recruiting workflows, forms, communications, and process materials.

Follow established processes and escalate questions, inconsistencies, or issues to Talent Acquisition leadership.

Partner with Talent Acquisition leadership and India-based recruiting support to ensure recruiting activities are completed accurately and consistently.

Provide overflow support for onboarding coordination and centralized TA administrative activities as needed.

Recruitment Marketing & Employer Brand

Provide coordination and administrative support for recruitment marketing campaigns, hiring initiatives, job advertising, and employer brand activities.

Assist with posting schedules, campaign timelines, content updates, job board activities, hiring event materials,



and candidate-facing communications.

Coordinate approved paid and organic job postings, sponsored postings, social media content, hiring event promotions, and recruitment materials.

Update recruitment marketing content using approved templates, brand guidelines, and messaging.

Help maintain consistency across job postings, candidate communications, social media content, recruitment collateral, and employer brand materials.

Recruiting Vendor, Platform & Tool Support

Provide administrative support for recruiting vendors, staffing agencies, job boards, and recruiting technology platforms.

Assist with contract submission support, platform access requests, renewal tracking, usage follow-up, issue tracking, and vendor communication.

Maintain vendor and platform tracking tools and gather usage information from systems or vendor reports.

Escalate job board, platform, posting, access, or vendor-related issues and assist with follow-up until resolution.

Job Posting Optimization & Candidate Experience

Create, update, format, and maintain job postings using approved templates, keywords, job descriptions, and brand guidelines.

Ensure job postings are accurate, complete, consistent in tone and formatting, and aligned with company standards.

Make job posting updates as directed by Talent Acquisition leadership or recruiters.

Support a positive candidate experience by ensuring communications, job postings, hiring event materials, and recruitment content are clear, timely, accurate, and brand-aligned.

Reporting, Analytics & Campaign Performance

Compile recruiting operations, job posting, vendor, source, and recruitment marketing data from established systems, reports, dashboards,



and platforms.

Maintain tracking documents and prepare routine reports for Talent Acquisition leadership.

Gather information related EDUCATION and/or EXPERIENCE Bachelor’s degree in Marketing, Communications, Human Resources, Business, or related field preferred; equivalent experience may be considered.

Minimum of one to two years of experience in Talent Acquisition, recruitment marketing, HR operations, administrative coordination, digital marketing coordination, or a related function preferred.

Experience supporting process documentation, workflow coordination, project tracking, reporting, or administrative process support preferred.

Experience with Applicant Tracking Systems, CRM tools, job distribution platforms, job boards, or recruiting workflow systems preferred.

Experience with Indeed, LinkedIn, ZipRecruiter, social media platforms, Microsoft 365, Smartsheet, Microsoft Lists, SharePoint, or similar tools preferred.

QUALIFICATIONS Strong organizational skills and attention to detail.

Ability to follow established processes, manage multiple tasks, and meet deadlines.

Solid written communication, editing, proofreading, and content coordination skills.

Ability to maintain accurate documentation, trackers, templates, and reports.

Proficiency with Microsoft Office and Microsoft 365 tools.

Familiarity with Applicant Tracking Systems, job boards, recruiting platforms, social media platforms, Smartsheet, Microsoft Lists, SharePoint, or similar tools preferred.

Ability to gather, organize, and maintain data from established reports, dashboards, and systems.

Ability to collaborate with Talent Acquisition, Human Resources, recruiters, vendors, and brand/marketing partners.

Ability to escalate questions, issues, inconsistencies, and data discrepancies appropriately.

Candidate experience orientation with a focus on clear, timely, and brand-aligned communications.

Adaptable, flexible, and able to support changing business priorities.

📌 Recruitment Coordinator (Karnataka)
🏢 Holiday Inn Club Vacations
📍 Karnataka