Key Responsibilities

Front Desk & Visitor Management:

- Welcome visitors professionally, understand the purpose of their visit clearly, and guide them accordingly.

- Allow meetings with the Director only for visitors approved by the Director; politely manage walk-ins without appointments.

- Stay attentive to every visitor from arrival to exit ensure they are attended, seated, and their work is completed.

- Handle courier staff — incoming and outgoing couriers, records, and follow-ups.

- Coordinate with external service agencies (AC servicing, PC/IT support, RO servicing, etc.) — supervise their visit from entry to completion of work.

- Manage the front desk phone — answer, screen, and transfer calls.

- Maintain visitor register and gate-pass records.

Office Administration:

- Manage day-to-day office administration, vendor coordination, and facility-related tasks.

- Coordinate between internal departments (Finance, HR, Procurement) for smooth workflow.

- Maintain records,



filing systems, and documentation (physical and digital).

- Handle scheduling, correspondence, and follow-ups with internal and external stakeholders.

- Support onboarding logistics, travel arrangements, and office supply management.

Candidate Requirements:

- 1 to 3 years of experience working in a company's corporate office.

Experience at a company's reception is strongly preferred.

- Candidates from the banking sector are welcome — even without reception experience — if they have valuable communication skills and are willing to work at the front desk.

- Effective communicator — able to talk confidently and clearly with visitors, vendors, and staff.

Fluent

English is not mandatory; clarity and confidence matter more.

- Smart, presentable, serious about work, and disciplined.

📌 Receptionist (Ahmedabad)
🏢 Zealmax Innovations
📍 Ahmedabad