Position Overview

We are seeking a highly organized, proactive, dependable, and qualified

Executive Assistant / Personal Assistant who can efficiently manage schedules, meetings,

communications, travel arrangements, administrative responsibilities, and day-to-day coordination.

The ideal candidate will serve as a trusted support partner, ensuring smooth planning, timely follow-ups, effective communication, and seamless management of daily priorities. This role requires strong organizational skills, attention to detail, discretion, professionalism, and the ability to handle multiple responsibilities efficiently in a fast-paced business environment.

Key Responsibilities

Executive Support

- Manage and coordinate Mr. Lalani's daily schedule, appointments, meetings, and

commitments.
- Prioritize appointments and ensure efficient time management.
- Maintain calendars, reminders, and important deadlines.
- Prepare daily, weekly, and monthly activity schedules.

Meeting Coordination

- Schedule and organize internal and external meetings.
- Prepare meeting agendas and briefing notes.
- Attend meetings when required and record key action points.
- Ensure timely follow-up and closure of assigned tasks.

Business Coordination

- Coordinate with department heads, consultants, vendors, clients, and business partners.
- Track ongoing projects and provide regular status updates.
- Follow up on commitments, deliverables, approvals, and deadlines.
- Ensure management instructions are communicated and executed effectively.

Communication Management

- Draft professional emails, letters, reports, and business correspondence.
- Screen incoming calls, messages, and requests.
- Act as a communication bridge between management and stakeholders.
- Maintain qualified and confidential communication standards.

Travel & Event Management

- Manage domestic and international travel arrangements.
- Coordinate flight bookings,



hotel reservations, transportation, and itineraries.
- Organize business meetings, events, and executive engagements.
- Ensure all travel and event logistics are managed seamlessly.

Administrative Support

- Maintain organized records, documents, contracts, and confidential files.
- Prepare presentations, reports, and management summaries.
- Handle routine administrative tasks with accuracy and efficiency.
- Manage expense records and reimbursement documentation when required.Confidentiality & Discretion
- Handle sensitive business and personal information with complete confidentiality.
- Exercise sound judgment and professionalism in all interactions.
- Maintain strict discretion regarding company and management matters.

Desired Candidate Profile

- Bachelor's Degree in Business Administration, Management, Commerce, or a related field.
- 38 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting

senior management.
- Excellent verbal and written communication skills.
- Strong command of Microsoft Office, Excel, PowerPoint, and business correspondence.
- Exceptional organizational and multitasking abilities.
- Professional appearance and corporate etiquette.
- Ability to work under pressure and manage multiple priorities.
- High level of integrity, maturity, and confidentiality.

Key Attributes

- Highly proactive and self-driven.
- Strong follow-up and execution skills.
- Detail-oriented and organized.
- Excellent interpersonal and relationship management skills.
- Smart, presentable, and professional.
- Able to anticipate needs before being instructed.
- Strong sense of ownership and accountability.

Preferred

- Experience supporting business owners, promoters, founders, or senior executives.
- Experience coordinating across multiple business functions.
- Familiarity with real estate, hospitality, construction, or diversified business groups is an

advantage.

📌 Personal Assistant To Managing Director (Mumbai)
🏢 Lalani Group
📍 Mumbai