Job Roles & Responsibilities

- Provide end-to-end executive support to the Director in business, administrative and operational activities.

- Manage the Director's calendar, meetings, appointments, travel plans and daily schedule.

- Coordinate with internal teams, clients, vendors, consultants and government authorities on behalf of the Director.

- Track key business deadlines, statutory filings, licence renewals and compliance requirements, ensuring timely completion.

- Assist in preparing marketing plans and coordinate the execution of digital and offline marketing activities.

- Coordinate with marketing agencies, designers and vendors for promotional campaigns and branding initiatives.

- Conduct basic market research, competitor analysis and prepare business reports and presentations.

- Prepare, review and maintain business documents, contracts, proposals, presentations and correspondence.

- Monitor ongoing projects and ensure timely follow-up with concerned teams until completion.

- Maintain records of important business documents, agreements and confidential information.

- Coordinate with the accounts, HR and operations teams for administrative and reporting requirements.

- Assist in preparing MIS reports, dashboards and business performance summaries.

- Organize meetings, prepare agendas, record minutes and monitor action items.

- Handle skilled email communication and draft letters, notices and official correspondence.





- Support new business initiatives by coordinating meetings, documentation and follow-ups with prospective clients and partners.

- Perform any other business, administrative or strategic responsibilities assigned by the Director.

Preferred candidate profile

- Graduate in Business Administration, Commerce, Marketing or a related discipline (MBA preferred but not mandatory).

- 26 years of experience as an Executive Assistant, Business Coordinator, Project Coordinator, Operations Executive or similar role.

- Excellent communication and interpersonal skills with the confidence to interact with senior management, clients and external stakeholders.

- Strong knowledge of MS Excel, Word, PowerPoint and Google Workspace.

- Experience in coordinating marketing activities, vendor management or business development support will be an advantage.

- Good understanding of business documentation, statutory compliance tracking and office administration.

- Highly organized with exceptional planning, multitasking and follow-up skills.

- Ability to prioritize tasks, meet deadlines and work independently with minimal supervision.

- Strong analytical and problem-solving abilities with keen attention to detail.

- Professional, proactive, discreet and capable of handling confidential information.

- Willing to take ownership of responsibilities and contribute to the overall growth and efficiency of the business.

📌 Personal Assistant (Mumbai Suburban)
🏢 Dgaj Consultancy Services
📍 Mumbai Suburban