We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure a smooth and effective workplace environment. The ideal candidate will be responsible for administrative support, record management, coordination between departments, and maintaining office supplies and facilities.
Key Responsibilities
- Manage day-to-day office operations and administrative activities.
- Maintain employee attendance records and office documentation.
- Coordinate meetings, appointments, and travel arrangements as required.
- Handle incoming calls, emails, and correspondence professionally.
- Manage office supplies inventory and place orders when necessary.
- Assist in preparing reports, presentations, and other business documents.
- Coordinate with vendors, service providers, and maintenance personnel.
- Maintain filing systems (physical and digital) and ensure data accuracy.
- Support HR activities, including onboarding documentation and employee records.
- Ensure office cleanliness, safety, and adherence to company policies.
- Assist management with operational and administrative tasks as assigned.
- Monitor office expenses and maintain basic financial records.
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Requirements
- Bachelor's degree in Business Administration or a related field (preferred).
- 1–3 years of experience in office administration or a similar role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving abilities and attention to detail.
Preferred Skills
- Experience with attendance, payroll, or HR management systems.
- Knowledge of basic accounting and bookkeeping.
- Familiarity with project management tools and office management software.
Working Hours
- Monday to Saturday
- 9:00 AM to 5:00 PM
Compensation
- Salary: As per company standards and candidate experience.