- Receive, file, and organise all incoming supplier invoices and related documentation.
- Maintain accurate electronic and physical records of invoices and supporting documents.
- Update fuel and ground handling databases with invoice information in a timely manner.
- Verify data accuracy and ensure all records are up to date.
Operations Support
- Update fuel and handling databases daily with clients' flight schedules and operational information.
- Support the smooth execution of aviation procurement and operational processes.
- Assist in maintaining accurate operational records and reporting systems.
Billing & Recharge Processing.
- Initiate the customer invoice recharge process based on supplier invoices and operational data.
- Prepare recharge documentation for review and approval by authorised personnel.
- Ensure all recharge information is accurate and complete before submission for approval.
Finance & Reconciliations.
- Perform debtor and creditor reconciliations.
- Monitor outstanding receivables and payables.
- Track overdue accounts and upcoming payment obligations.
- Assist with account queries and follow up on discrepancies with customers and suppliers.
- Support basic bookkeeping activities and financial record maintenance for CSP.
Administration & General Support
- Provide general administrative support to the CSP Operations team.
- Assist with reporting, document management, and internal record keeping.
- Support process improvement initiatives aimed at increasing operational efficiency.
- Undertake any other administrative and operational duties as assigned.
Qualifications & Experience
- Diploma or degree in Business Administration, Accounting, Finance, or a related field.
- Previous experience in administration, bookkeeping, accounts, or operations support.
- Excellent command of English (both written and verbal) is essential for daily collaboration with the overseas headquarters.
- Strong proficiency in Microsoft Excel and Microsoft Office applications.
- Experience with databases, ERP systems, or financial systems would be advantageous.
- Aviation, procurement, or logistics industry experience is an advantage but not essential.
Preferred candidate profile Skills & Competencies
- Solid organisational and administrative skills.
- High level of accuracy and attention to detail.
- Good numerical and reconciliation abilities.
- Ability to manage multiple tasks and deadlines simultaneously.
- Strong communication and interpersonal skills.
- Proactive and solution-oriented mindset.
- Ability to handle confidential financial information with discretion.