We are seeking a detail-oriented and deadline-driven Tender Executive / manager ( experience of pharmaceutical will be of added advantage) to manage the complete tendering life-cycle for government and institutional business. You will identify relevant opportunities on various e-procurement portals, coordinate internal documentation, and ensure zero-defect, on-time bid submissions that maximize win probability for our pharmaceutical finished-dosage portfolio.

Role & responsibilities

The role would encompass a variety of responsibilities, including and not necessarily limited to the following points:

- Tender identification & tracking: Monitor GEM, CPPP, state e-tender sites, and hospital bulletins daily; circulate opportunity digests and bid/no-bid recommendations.
- Bid preparation: Analyze tender terms & conditions, highlight risks, and compile technical, commercial, and statutory documents in line with regulatory norms.
- Internal coordination: Liaise with Sales, Regulatory, Finance, Quality, Supply Chain, and Legal teams to source data, obtain approvals, and resolve queries before submission deadlines.
- Portal management & submission: Upload bids, respond to corrigenda, manage EMD/PBG instruments, and maintain auditable records ensuring 100% compliance with portal protocols.
- Price strategy & negotiations: Support price benchmarking, margin analysis, and counter-offer justifications; participate in clarifications or reverse auctions as required.
- Post-bid follow-through: Track technical evaluations, price openings, and award status; facilitate documentation for rate contracts, purchase orders, and vendor registrations.
- MIS & analytics: Maintain tender tracker dashboards win/loss analysis, bid costs, hit ratio,



and payment milestones to provide actionable insights to management.
- Process improvement: Continuously update SOPs, document templates, and checklists to drive efficiency and mitigate submission errors.
- Confidentiality & ethics: Safeguard proprietary pricing and sensitive documents.

Preferred candidate profile

In order to perform your role well, the following qualities will be required:

- Educational Qualification: Any Graduation
- Experience: 2- 6 years handling government/institutional tenders in pharma or healthcare; proven track record on various state CPP portals.
- Technical Skills: Proficiency in online tender platforms, MS Office (Excel pivot & VLOOKUP; Word advanced formatting), and PDF editing tools.
- Communication: Fluent English & Hindi clear drafting, strong comprehension of tender clauses, and confident verbal coordination with stakeholders.
- Analytical Ability: Capacity to interpret bid specifications, perform basic costing, and flag commercial/contractual risks.
- Work Ethic & Attributes: Meticulous, dependable, high sense of ownership, and able to thrive under stringent timelines without compromising accuracy.
- Location/Commute: Resides within practical commuting distance preferably under 45 mins travel time from our office; consistent daily availability.

Ideal Candidate Profile:

- Demonstrates zero-error mindset with strong follow-up and closure.
- Proactive problem-solver with robust ownership, urgency, and polished etiquette.
- Not seeking a conventional 95 secretary role but ready for a dynamic, high-responsibility position.
- Organized self-starter who anticipates obstacles and acts proactively.
- Maintains cordial yet firm relationships with government officials and internal teams.

📌 Tender Executive/ Manager (Uttar Pradesh)
🏢 Medipol Pharmaceutical
📍 Uttar Pradesh