Company Description OrganizeIn is an integrated web agency specializing in web development, web design, and internet marketing for clients ranging from start-ups to large enterprises. The team focuses on delivering personalized, effective solutions, which has helped build robust, long-term relationships with clients.

By combining custom web, mobile, social, and search strategies, OrganizeIn creates cutting-edge online marketing solutions and maintains a solid online presence for clients. The company emphasizes innovation, responsiveness, and staying ahead of competitors in the fast-evolving e-business landscape. Applicants can expect a dynamic environment that values creativity, collaboration, and client success.

Role Description The Meeting Coordinator to CEO is a full-time, on-site role based in the Greater Bengaluru Area. This role is responsible for planning, scheduling, and coordinating meetings for the CEO, including internal team sessions, client meetings, and virtual conferences. Daily tasks include managing the CEO’s calendar, preparing agendas and briefing materials, organizing logistics such as meeting rooms and technology setup, and ensuring timely follow-ups on action items.

The Meeting

Coordinator will liaise with internal stakeholders and external partners, handle meeting-related communication,



and provide administrative support to optimize the CEO’s time and effectiveness. The role also involves maintaining accurate records of meetings, prioritizing requests, and proactively anticipating scheduling needs in a fast-paced environment.

Qualifications

- Strong meeting and event coordination skills, including Meeting Planning and Event Planning.
- Excellent interpersonal and qualified Communication skills for interacting with internal and external stakeholders.
- Customer Service orientation with the ability to respond promptly and courteously to requests and inquiries.
- Administrative Assistance experience, including calendar management, document preparation, and follow-up tracking.
- High level of organization, attention to detail, and time management in a fast-paced environment.
- Proficiency with office productivity tools and video conferencing platforms (e.g., Google Workspace, Microsoft Office, Zoom, Teams).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Prior experience supporting senior leadership or executives is preferred.
- Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent practical experience.

📌 Meeting coordinator to CEO (Bangalore Metropolitan Area)
🏢 Organizein
📍 Bangalore Metropolitan Area