Role Overview The Assistant Manager Tenders & Defence Contracts will support and execute end-to-end tendering activities for Indian Navy, Coast Guard, Defence PSUs, State Police Marine Units, and other Government agencies. The role requires hands-on expertise in pre-sale activities. Travel and meet the esteemed clients while working under the guidance of the Head Tender Sales.

The incumbent will be responsible for generating leads, meeting officials, ensuring accurate, timely, and compliant submission of tenders in line with Defence procurement procedures and company guidelines.

Key Responsibilities

Tender Identification & Evaluation

- Track and monitor tender opportunities issued by Indian Navy, Coast Guard, Defence PSUs, Shipyards, Port Authorities, and Government agencies.
- Conduct preliminary analysis of tender documents for eligibility, technical requirements, and compliance.
- Prepare bid feasibility inputs and recommendations for review by the Head Tender Sales.

Tender Preparation & Submission

- Prepare and compile technical, commercial, and compliance bids in line with tender requirements.
- Coordinate with internal teams (engineering, production, QA/QC, operations, finance) and OEMs for timely collection of inputs.
- Ensure accurate preparation and submission of EMD, PBGs, OEM authorizations, STC approvals, and statutory declarations.
- Upload and submit tenders through GeM, CPPP,



Navy and PSU e-procurement portals within stipulated timelines.

Defence Compliance & Documentation

- Ensure adherence to Defence and PSU procurement procedures, tender conditions, and statutory norms.
- Prepare compliance matrices, deviation statements (if applicable), and tender checklists.
- Manage pre-bid queries, clarifications, corrigenda, and amendments in coordination with stakeholders.
- Maintain complete and audit-ready tender documentation and records.

Post-Tender Support & Contract Coordination

- Support technical and commercial clarifications, negotiations, and CNC discussions as required.
- Assist in review of LOAs, Supply Orders, and Service Contracts prior to acceptance.
- Coordinate handover of awarded contracts to execution, production, and service teams.

Stakeholder & OEM Coordination

- Liaise with Defence authorities, consultants, OEMs, and inspection agencies for tender-related matters.
- Coordinate with domestic and international OEMs for authorizations and compliance documentation.
- Support Head – Tender Sales in customer and vendor interactions.

Reporting & MIS

- Maintain MIS on tender pipeline, submissions, awards, and outcomes.
- Provide periodic updates and reports to the Head – Tender Sales.
- Support standardization and continuous improvement of tendering processes.

📌 Manager - Tender Sales (Puducherry)
🏢 Ultra Marine
📍 Puducherry