Designation: ERP & Production Documentation Operator
Department: Production
Reports To: Production Manager
Location: VIP Pharmaceuticals Pvt. Ltd., Manpura, Baddi (H.P.)

Job Purpose

To provide administrative, ERP, and documentation support to the Production Department by maintaining accurate production records, preparing manufacturing documents, updating ERP transactions, and managing Excel and Google Sheets used for production planning, monitoring, and reporting.

Key Responsibilities

ERP Operations

- Create and update production orders in the ERP system.
- Enter raw material issue and return transactions.
- Record production at each manufacturing stage (Granulation, Compression, Coating, Packing, Dispatch).
- Update batch status in real time.
- Generate ERP-based production and inventory reports.
- Maintain ERP master data as assigned.
- Ensure ERP entries are completed accurately and on time.

Manufacturing Record (MFR/BMR) Preparation

- Prepare Manufacturing Formula Records (MFRs) as per approved specifications.
- Prepare Batch Manufacturing Records (BMRs) for production.
- Print and issue production documents after approval.
- Update revisions in manufacturing documents.
- Maintain document numbering and version control.
- Archive completed records in physical and electronic form.

Excel & Google Sheets Management

- Maintain production planning spreadsheets.
- Update daily production progress.
- Prepare weekly and monthly production schedules.
- Develop and maintain formulas, pivot tables, and dashboards.
- Create production trackers and MIS reports.
- Manage Google Sheets for real-time production monitoring.
- Coordinate shared production planning documents with relevant departments.





Production Planning Support

- Assist the Production Manager in preparing production schedules.
- Update machine-wise production plans.
- Track batch movement across production stages.
- Monitor pending batches and highlight delays.
- Prepare capacity utilization reports.

Documentation & Reporting

- Prepare Daily Production Reports.
- Prepare Daily Machine Utilization Reports.
- Prepare Yield and Reconciliation Reports.
- Prepare WIP (Work-in-Progress) Reports.
- Prepare Raw Material Consumption Reports.
- Maintain production registers and logs.
- Scan and electronically archive production documents.

Coordination

- Production Department
- Stores
- Quality Assurance
- Quality Control
- Packing Department
- Planning Department
- Purchase Department (when required)

Skills Required

- Proficiency in Manufacturing ERP software.
- Advanced Microsoft Excel (formulas, pivot tables, lookup functions, charts).
- Google Sheets (including collaborative working and functions).
- Microsoft Word.
- Good typing speed with high accuracy.
- Strong documentation skills.
- Knowledge of pharmaceutical GMP documentation.
- Basic understanding of production processes.
- Positive analytical and organizational skills.

Educational Qualification

- Graduate (B.Com., B.Sc., BCA, BBA, or equivalent).




- Diploma/Certification in Computer Applications or ERP preferred.

Experience

- 25 years' experience in a pharmaceutical manufacturing company.
- Experience in ERP operation and production documentation is preferred.

Key Performance Indicators (KPIs)

- 100% timely ERP updates.
- Zero major ERP or documentation errors.
- MFRs and BMRs prepared within the required timelines.
- Daily production reports submitted on time.
- Accurate maintenance of Excel and Google Sheets.
- 100% document traceability and version control.
- Timely updating of production planning sheets.
- Compliance with GMP and data integrity (ALCOA+) requirements.

Authority

The ERP & Production Documentation Operator is authorized to:

- Prepare production documents based on approved masters.
- Update ERP production transactions.
- Maintain Excel and Google Sheet production trackers.
- Generate reports for Production Manager and Management.

The operator is not authorized to:

- Approve or modify MFRs/BMRs without authorization.
- Change product formulations, BOMs, or process parameters.
- Close production batches or alter production data without Production Manager approval.

Working Relationship

The ERP & Production Documentation Operator shall work under the direct supervision of the Production Manager and support the Production, QA, QC, Stores, and Planning departments by ensuring that all ERP transactions, manufacturing records, and planning sheets are accurate, current, and compliant with GMP requirements. This role is critical for maintaining real-time production visibility, documentation accuracy, and efficient production planning.

📌 ERP & Production Documentation Operator (Pharma Formulations) (Himachal Pradesh)
🏢 VIP Pharmaceuticals
📍 Himachal Pradesh