Job Summary The Internal Coordinator is responsible for ensuring smooth coordination between internal departments, monitoring the status of customer orders, maintaining documentation, and supporting day-to-day operational activities. The role requires effective communication with Production, Purchase, Stores, Quality, Dispatch And Sales to ensure timely execution of work and customer satisfaction.

Key Responsibilities

Order Coordination

- Coordinate with the Sales team for new customer orders.
- Prepare and circulate internal work orders to relevant departments.
- Monitor order progress from order confirmation to dispatch.
- Follow up with Production and Purchase teams to ensure timely completion of orders.
- Update order status and communicate progress to the concerned departments.

Interdepartmental Coordination

- Act as a communication bridge between Production, Purchase, Stores, Quality, Dispatch, and Accounts.
- Ensure smooth information flow among departments.
- Coordinate meetings and follow up on action points.
- Escalate delays or operational issues to the reporting manager.

Documentation

- Maintain customer order records and related documents.
- Maintain MIS reports and daily/weekly/monthly status reports.
- Ensure proper filing and documentation as per company standards.

Production & Dispatch Support

- Track production schedules and delivery timelines.
- Coordinate with the Dispatch team for shipment planning.
- Ensure all necessary documents are ready before dispatch.
- Follow up on pending materials or approvals affecting delivery schedules.

Customer & Vendor Coordination

- Coordinate with customers regarding order status, delivery schedules, and documentation.
- Handle routine communication professionally via email and phone.





Reporting

- Prepare daily production and dispatch reports.
- Maintain pending order trackers.
- Generate MIS reports for management review.
- Highlight delays, bottlenecks, and improvement opportunities.

Required Qualifications

- Bachelor's Degree in Commerce, Business Administration, Engineering, or a related field.
- 1–3 years of experience in coordination, operations, or manufacturing support.
- Experience in a manufacturing company is preferred.

Required Skills

- Excellent communication and interpersonal skills.
- Strong coordination and follow-up abilities.
- Good knowledge of Microsoft Excel, Word, and Outlook.
- Experience with ERP software is preferred.
- Strong organizational and documentation skills.
- Ability to multitask and prioritize work effectively.
- Problem-solving and analytical skills.
- Attention to detail and accuracy.

Key Competencies

- Teamwork
- Time Management
- Communication Skills
- Coordination & Follow-up
- Adaptability

Key Performance Indicators (KPIs)

- Timely coordination of client orders.
- On-time completion of internal follow-ups.
- Accuracy of documentation and reports.
- Reduction in order processing delays.
- Timely communication between departments.
- Client satisfaction regarding order updates.
- Compliance with company processes and documentation standards.

Working Conditions

- Full time position.
- Office-based role with regular coordination across manufacturing departments.

Preferred Industry Experience: Manufacturing, Engineering, Industrial Equipment, Process Equipment, Fabrication, or Industrial Products.

Pay: ₹250,000.00 - ₹450,000.00 per year

Benefits

- Flexible schedule
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Internal Coordinator Executive (Ahmedabad)
🏢 Filter Concept
📍 Ahmedabad