Job Title : Front Office Executive

Department : Administration

Reporting To : Admin Manager

Job Purpose The Front Office Executive is responsible for creating a seamless and professional experience for employees, visitors, candidates, customers, and business partners. The role serves as the first point of contact for the organization while ensuring efficient front office operations, workplace coordination, and administrative support.

Key Responsibilities

Front Office Management

- Welcome and assist visitors, candidates, vendors, and guests in a professional

and courteous manner.
- Manage the reception area to ensure it remains organized, presentable, and

aligned with company standards.
- Handle incoming calls, direct them to the appropriate departments, and record

messages when required.
- Maintain visitor logs, access records, and visitor pass management processes.

Employee & Visitor Experience
- Ensure a positive experience for all visitors and stakeholders entering the office or

plant premises.
- Coordinate meeting room bookings and readiness, including hospitality

arrangements.
- Support employee engagement activities, celebrations, and workplace events as

required.
- Assist in onboarding logistics for new employees, including visitor coordination and

documentation support. Administration & Coordination
- Manage incoming and outgoing courier, mail, and dispatch activities.
- Coordinate travel, hotel bookings,



and local transportation arrangements for

employees and visitors as required.
- Support procurement and inventory management of office supplies, stationery,

pantry items, and housekeeping requirements.
- Liaise with facility management, housekeeping, security, and maintenance teams

for smooth workplace operations.
- Coordinate with vendors and service providers for routine administrative

requirements. Documentation & Records
- Maintain accurate records related to visitors, couriers, office supplies, and

administrative activities.
- Support preparation and maintenance of administrative reports and trackers.
- Ensure compliance with company policies, security protocols, and workplace

guidelines. Key Skills & Competencies
- Excellent verbal and written communication skills.
- Solid interpersonal and customer-service orientation.
- Professional grooming and business etiquette.
- Good organizational and multitasking abilities.
- Ability to handle confidential information with discretion.
- Proficiency in MS Office (Word, Excel, Outlook)
- Strong coordination and stakeholder management skills.

Qualifications
- Graduate in any discipline.
- Certification in Administration, Hospitality, or Customer Service will be an added

advantage.

Experience

- 14 years of experience in Front Office, Administration, Customer Service,

Hospitality, or Workplace Operations.

📌 Front Office Executive (Jaipur)
🏢 Uprising Science
📍 Jaipur