Job Title: Executive Assistant Trainee

Company: Trinant Technologies Private Limited

Location: Mahim, Mumbai (On-site)

Experience: Freshers Welcome

Employment Type: Full-time

Industry: IT Infrastructure & Solutions

About the Company

Trinant Technologies Private Limited is a fast-growing IT infrastructure company offering end-to-end solutions, including End Points, Servers, Networking, Backup & Storage, Software, Cloud & SaaS, AV Mobility, and Managed Services. Headquartered in Mahim, Mumbai, with a branch in Bengaluru, we deliver reliable and scalable IT solutions to businesses across industries.

Role Overview

We are looking for a highly organised, proactive, and motivated Executive Assistant Trainee to support the Board of Directors in executive coordination, business communications, and day-to-day administrative operations. This is an excellent opportunity for a recent graduate to gain hands-on experience working directly with senior leadership while developing strong business, operational, and organisational skills.

We are specifically looking for someone who is passionate about leveraging Artificial Intelligence (AI) to improve productivity, automate repetitive tasks, create efficient Standard Operating Procedures (SOPs), and continuously identify smarter ways of working. If you enjoy learning new technologies, solving problems, and improving business processes, we'd love to hear from you.

Key Responsibilities

- Assist the Board of Directors with day-to-day executive and administrative support.
- Manage calendars, appointments, meetings, and travel arrangements.
- Coordinate Board meetings, internal meetings, and prepare agendas and meeting minutes.
- Draft emails, business correspondence, presentations, reports, and other executive documents.
- Coordinate with internal teams, customers, vendors, and external stakeholders.
- Maintain confidential documents, records, and executive files.
- Track follow-ups, action items, and ensure timely completion of assigned tasks.




- Assist in organising business events, meetings, and executive visits.
- Create, document, and continuously improve Standard Operating Procedures (SOPs) for recurring business processes.
- Identify opportunities to automate workflows and improve operational efficiency using AI tools.
- Support strategic projects and cross-functional initiatives assigned by the Board of Directors.
- Handle confidential information with professionalism, discretion, and integrity.

Requirements
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- Fresh graduates are encouraged to apply.
- Excellent written and verbal communication skills in English.
- Solid organisational, multitasking, and time management skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Passion for using AI tools such as ChatGPT, Microsoft Copilot, Claude, Gemini, or similar platforms to improve productivity and streamline workflows.
- Ability to document, optimise, and create Standard Operating Procedures (SOPs).
- Strong analytical, problem-solving, and process improvement mindset.
- Professional attitude with a willingness to learn, take ownership, and continuously improve.
- High level of integrity, confidentiality, and attention to detail.

Preferred Skills (Not Mandatory)
- Familiarity with Microsoft Teams, Trello, Notion, Asana, or similar collaboration tools.
- Basic understanding of business communication and workflow coordination.
- Strong documentation and presentation skills.
- Interest in the IT Services and IT Consulting industry.

What You'll Gain
- Direct mentorship from the Board of Directors.
- Exposure to business strategy, executive decision-making, and leadership.
- Hands-on experience with AI-powered productivity and business process automation.
- Opportunities to work on high-impact projects across multiple business functions.
- A fast-track learning environment with excellent career growth potential.

Industry: IT Services and IT Consulting

- Employment Type: Full-time

📌 Executive Assistant Trainee (Mumbai)
🏢 Trinant Technologies Private
📍 Mumbai