Purpose of the Job: The Executive Assistant provides comprehensive administrative and operational support to the C Level Senior Executives, of Global Talent and Development team. This role involves managing schedules, coordinating meetings, and facilitating communication across departments to ensure the seamless operation of processes. The position requires a highly organized individual with excellent communication skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Context: The Executive Assistant plays a critical role in ensuring efficiency and organization of C Level Senior Executives. Key challenges include.

- Managing high volumes of administrative tasks with competing deadlines.
- Maintaining accurate and organized records to support operational efficiency.
- Handling sensitive and confidential information with discretion.
- Coordinating communication across different teams and time zones.
- Adapting to evolving business priorities and process changes.

Main Assignments: The Executive Assistant supports C Level Senior Executives, including the following duties/responsibilities:

- Administrative Support: Manage daily administrative tasks and maintain records.
- Large meetings and Event Coordination: Schedule and organize meetings, including preparing agendas and booking meeting spaces -room blocks, dinner arrangements,



catering and other meeting logistics.
- Calendar Management: Maintain and coordinate the calendar for C Level Senior Executives, ensuring efficient time management.
- Travel Coordination: Arrange travel itineraries, accommodations, and logistics for C Level Senior Executives and other team members as required.
- Document Management: Organize and maintain digital files for easy retrieval and secure storage.
- Expense Reporting: Prepare and submit expense reports, ensuring compliance with company policies for C Level Senior Executives.
- Additional duties to be determined
- Ability to create a Power Point presentation, if needed.

Accountabilities:

- Accountabilities will vary by area of responsibility, accountabilities may include:
- Efficient Support: Provide high-quality administrative support for the C Level Senior Executives
- Accurate Records: Maintain accurate and up-to-date records to facilitate smooth operational workflows.
- Effective Communication: Ensure timely and explicit communication within the department and with external stakeholders.
- Operational Efficiency: Contribute to the overall efficiency for C Level Senior Executives through proactive process management.
- Confidentiality: Handle sensitive information with professionalism and discretion.

📌 Executive Assistant To SVP - Global Talent Management and Development (Goregaon)
🏢 Sodexo
📍 Goregaon