Job Title: Executive Assistant to Director (Office-Based)

Job Summary

We are seeking a highly organized and professional Executive Assistant to provide administrative and coordination support to the Director. This role is entirely office-based and focuses on managing schedules, documentation, communication, and coordination with internal departments to ensure efficient business operations.

Key Responsibilities

- Manage the Director's calendar, appointments, and meeting schedules.
- Handle incoming calls, emails, and official correspondence.
- Prepare letters, reports, presentations, and other business documents.
- Maintain and organize office files, contracts, and confidential records.
- Coordinate meetings, prepare agendas, and record meeting minutes.
- Follow up with internal departments on pending tasks and updates.
- Assist in preparing quotations, invoices, purchase orders, and project-related documentation.
- Coordinate with clients, vendors, consultants, and suppliers regarding office matters.
- Track document approvals and maintain proper records.
- Arrange travel, accommodation, and meeting logistics when required.
- Ensure smooth day-to-day office administration.
- Perform other administrative duties assigned by the Director.
- Required Skills
- Excellent verbal and written communication skills.




- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Ability to maintain confidentiality and handle sensitive information.
- Valuable coordination, follow-up, and multitasking skills.
- Attention to detail and accuracy in documentation.

Qualifications

- Minimum qualification: Any Graduate .
- Diploma or certification in Office Administration, Computer Applications, or a related field will be an added advantage.
- 1-3 years of experience as an Executive Assistant, Personal Assistant, Office Assistant, or Administrative Executive is preferred.
- Basic computer knowledge, including MS Office (Word, Excel, Outlook) and email communication, is required.
- Good communication, organizational, and documentation skills.

- Working Conditions
- Office-based role.
- Standard working hours as per company policy.
- No regular site visits required.

- Department: Administration
- Reports To: Director / Managing Director
- Employment Type: Full-time

Job Specifications: Experience - 1 to 3 years

Work timings - 10:00 am - 7:00 pm

6 days working Mon to Sat

Location - Jogeshwari West

📌 Executive Assistant (Mumbai)
🏢 The Peoplemosaic Hr Services
📍 Mumbai