Designation: Executive Assistant to the Chief Business Officer (CBO) Office Location: Bellandur, Bangalore (4 days WFO mandatory)

Position Description: The Executive Assistant to the CBO provides high-level administrative, coordination, and communication support to the Chief Business Officer, enabling effective management of the CBO's calendar, correspondence, meetings, and cross-functional initiatives. The role acts as a key liaison between the CBO's office and internal/external stakeholders, ensuring smooth day-to-day operations and confidentiality of sensitive business information.

Primary Responsibilities

- Manage the CBO's calendar, appointments, and travel arrangements

- Screen and prioritize incoming calls, emails, and correspondence

- Prepare, proofread, and format presentations, reports, and business documents

- Coordinate and organize internal and external meetings, including agenda preparation and minutes

- Track action items arising from meetings and follow up on deliverables

- Liaise with other departments and business units on behalf of the CBO

- Handle confidential and sensitive information with discretion

- Manage expense reports, invoices, and budget tracking for the CBO's office

- Organize business events, offsites, and stakeholder visits

Additional Responsibilities

- Support special projects and strategic initiatives as assigned by the CBO

- Coordinate with the executive assistants of other C-suite offices for cross-functional alignment

- Maintain filing systems (physical and digital) for the CBO's office

- Assist in onboarding of new team members within the CBO's office/team

Reporting Team

- Reporting Designation: Chief Business Officer (CBO)

- Reporting Department: Office of the CBO / Business Leadership

Educational Qualifications Preferred

- Category: Full-time

- Field Specialization: Business Administration / Management / Commerce

Required Work Experience

- Industry: Any (Corporate/Professional Services preferred)

- Role:



Executive Assistant / Personal Assistant / Secretary to senior leadership

- Years of Experience: 5–8 years, with at least 2 years supporting C-suite or senior leadership

Key Performance Indicators

- Timeliness and accuracy in calendar and meeting management

- Turnaround time on document preparation and correspondence

- Stakeholder satisfaction (internal/external feedback)

- Confidentiality compliance with zero breaches

- Efficiency in coordination of cross-functional initiatives

Required Competencies

- Discretion and confidentiality

- Stakeholder management

- Multi-tasking and prioritization

- Attention to detail

- Professional communication and etiquette

Required Knowledge

- Business processes and organizational structure

- Corporate communication protocols

- Basic understanding of the industry/business domain

- Office management systems and tools

Required Skills

- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

- Excellent written and verbal communication

- Strong organizational and time-management skills

- Minute-taking and report drafting

- Problem-solving and proactive coordination

Required Abilities

- Physical: Ability to work extended hours when required; sit for long periods at a workstation

- Other: Ability to handle high-pressure situations, multitask effectively, and maintain composure with senior stakeholders

Work Workplace Details: Office-based role, standard corporate environment, may require flexibility for early/late hours based on CBO's schedule

Specific Requirements

- Travel: Occasional (as required for offsites/business meetings)

- Vehicle: Not mandatory

- Work Permit: Valid work authorization for the country of employment

Other Details

- Pay Rate: As per company grade/band for senior support roles

- Contract Types: Full-time, Permanent

- Time Constraints: Standard business hours with flexibility as needed

- Compliance Related: Adherence to company confidentiality and data protection policies

- Union Affiliation: Not applicable

📌 Executive Assistant to CBO (Bengaluru)
🏢 LeadSquared
📍 Bengaluru