:

Job Title: EA to Founder’s/Director’s Office Exp: 3-6 Years (Similar role) Education: Graduate (Business Administration/Management/Operations) Budget: 35K CTC/Month Age: 28-38 Years Key Roles &

Responsibilities: 1.

Executive

Support & Coordination • Manage the Founder’s daily calendar, schedule meetings, and coordinate appointments efficiently.

- Handle emails, calls, and correspondence on behalf of the Founder with discretion and accuracy.
- Prepare meeting agendas, presentations, and reports for internal and external meetings.
- Record and circulate minutes of meetings, ensuring follow-ups and action points are completed on time.
- Coordinate travel arrangements, logistics, and itineraries for business trips and events.
- Handle the travel desk and perform other required administrative activities.
- Strategic & Operational Support • Work closely with cross-functional teams (Operations, HR, Finance, Fleet, and Legal) to track strategic projects and ensure timely completion.
- Assist in monitoring company performance metrics and preparing business reviews or dashboards for management.
- Support the Founder in decision-making by conducting market research, data compilation, and business analysis as required.
- Maintain documentation of business plans, reports, and confidential company records.
- Communication & Liaison • Act as the single point of contact between the Founder’s Office and all internal departments.
- Liaise professionally with clients, partners, vendors, and other stakeholders on behalf of the Founder.
- Draft, review, and manage qualified communications, letters, and proposals.




- Confidentiality & Governance • Maintain absolute confidentiality of sensitive business, financial, and personal information.
- Ensure that all activities and documentation comply with company policies and legal requirements.
- Handle confidential HR and operational documents with utmost care and professionalism. 5.

Project

Management • Track and report progress of key initiatives driven by the Founder’s Office.

- Identify gaps, dependencies, and areas of improvement, and proactively suggest actionable solutions.
- Coordinate with various departments to ensure smooth execution of business priorities.

Qualifications &

Experience

- Bachelor’s Degree in Business Administration, Management, or related field.
- 3–6 years of experience as an Executive Assistant, EA to Founders/CEOs, or in a similar strategic coordination role.
- Proficiency in MS Office Suite (Excel, PowerPoint, Word), Google Workspace, and project management tools (e.g., Asana, Trello, Notion) is a plus.
- Excellent written and verbal communication skills in Gujarati, English and Hindi.
- Strong organizational, time management, and multitasking abilities.
- High emotional intelligence, professionalism, and discretion in handling confidential information.
- Background in logistics, EV, startup, or operations-driven companies will be an added advantage.

Key Competencies

- Strategic thinking and problem-solving attitude.
- Robust interpersonal and stakeholder management skills.
- Should be obedient, resilient, self-motivated, aggressive, goal & target oriented, logical thinker.
- Proactive, resourceful, and adaptable under pressure.
- Integrity, reliability, and trustworthiness.
- Willingness to work flexible schedule and travel when required.

📌 Executive Assistant - Surat
🏢 Mspire Ventures
📍 Surat