Key Responsibilities

- Manage complex, overlapping calendars for 67 executives across multiple time zones, in coordination with the onsite EA

- Take direct instructions from executives while keeping the onsite EA informed of workload and status

- Schedule and coordinate internal/external meetings, board calls, and client meetings; resolve conflicts proactively

- Draft, proofread, and manage executive correspondence (email triage, follow-ups, external communications)

- Coordinate domestic and international travel (flights, hotels, visas/border documentation for US-Canada travel)

- Prepare meeting agendas, presentations, and briefing materials

- Process expense reports and manage executive expense workflows (Concur, Expensify, or similar)

- Coordinate cross-functional projects and track action items to closure

- Manage confidential/sensitive information with discretion

- Liaise with the onsite EA daily to align on priorities, handoffs, and coverage

- Support onboarding logistics, org events, and offsites as needed





- Handle ad hoc administrative requests across the executive group with minimal oversight

Required Qualifications

- 3–5 years' experience as an Executive Assistant, with direct experience supporting US and/or Canadian executives or companies

- Demonstrated ability to support multiple executives simultaneously (3+ concurrently)

- Solid written English — able to draft executive-level correspondence independently

- Advanced proficiency in Microsoft Outlook/Google Workspace calendar management

- Experience with expense management tools (Concur, Expensify, SAP Concur)

- Familiarity with North American business etiquette, holidays, and time zone conventions

- Ability to work EST business hours

- High discretion and judgment handling confidential executive/company informationRole & responsibilities

Preferred candidate profile

📌 Executive Assistant (Offshore) Multi Executive Support (Chennai)
🏢 IQ BackOffice
📍 Chennai