- Manage and optimize executive calendars, scheduling internal and external meetings across time zones
- Coordinate calls, video conferences, and follow-ups
- Prepare documents, reports, presentations, and summaries
- Take meeting notes and track action items
- Organize digital files, shared drives, and documentation
1. Email & Communication Management
- Manage and triage inboxes efficiently
- Draft and respond to emails on behalf of the executive when required
- Prioritize communication based on urgency and importance
- Ensure timely follow-ups and response tracking
- Maintain qualified communication with internal and external stakeholders
1. Operations Coordination
- Support operational workflows and ensure tasks move forward smoothly
- Track deadlines and deliverables
- Assist with documentation, process updates, and administrative systems
- Coordinate across teams to ensure alignment and clarity
1. Scheduling & Calendar Optimization
- Manage meeting cadence, recurring check-ins, and strategic blocks
- Prevent scheduling conflicts and manage time efficiently
- Anticipate upcoming needs and proactively plan ahead