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Job Title: Executive Assistant to Managing Director

Location: Ahmedabad, Gujarat

- We are seeking a dedicated and resourceful Executive Assistant to provide comprehensive support to our Managing Director.
- The ideal candidate will have a minimum of 2 years of experience in an executive support role and will demonstrate solid organizational, communication, and problem-solving skills.

Key Responsibilities:

Calendar Management:

- Schedule and prioritize appointments, meetings, and events for the Managing Director, ensuring efficient time allocation.
- Coordinate and manage logistics for meetings, including venue selection, setup, and catering.

Documentation and Reporting:

- Prepare, format, and edit presentations, reports, and other documents to ensure clarity and professionalism.
- Maintain and organize files, both digital and physical, ensuring easy access and compliance with company policies.

Communication Liaison:

- Act as the primary point of contact for internal and external communications, screening calls and emails to prioritize urgent matters.
- Draft correspondence on behalf of the Managing Director, ensuring tone and content are appropriate.

Travel Coordination:

- Organize complex travel itineraries, including flights, accommodations, and transportation, while considering budget constraints and preferences.
- Prepare travel-related documentation and itineraries for the Managing Director.

Project Management:

- Assist in planning and coordinating special projects,



tracking deadlines and deliverables to ensure successful completion.
- Monitor progress on action items from meetings and follow up as necessary.

Meeting Support:

- Attend meetings to take minutes, capture key discussions, and follow up on action items.
- Prepare agendas and necessary materials in advance of meetings.

Office Administration:

- Support daily office operations by managing supplies, equipment, and other administrative tasks as needed.
- Maintain a high level of professionalism and confidentiality in all interactions.

Qualifications:

- Bachelor’s degree in any field is required.
- Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).
- Ability to quickly learn new software and tools as needed.
- Strong verbal and written communication skills, with an ability to engage with diverse stakeholders professionally.
- Excellent relationship-building skills and a team-oriented mindset.

Organizational Skills:

- Strong attention to detail with exceptional organizational and time management abilities.
- Ability to manage multiple priorities and adapt to changing situations with ease.
- Problem-Solving Ability:
- Proactive and resourceful approach to identifying and resolving issues independently.

📌 Executive Assistant (Ahmedabad)
🏢 DC Consultants
📍 Ahmedabad