Main Purpose: This is a strategic role that goes beyond traditional executive assistance. The selected candidate will work closely with the leadership team to drive execution, coordinate cross-functional initiatives, monitor key business priorities, and ensure timely follow-up on critical action items.
Key Responsibilities:
- Provide end-to-end executive support to the MD & CEO.
- Manage calendars, meetings, appointments, and travel schedules.
- Prepare agendas and record accurate Minutes of Meeting (MoMs).
- Track action items and ensure timely closure through regular follow-ups.
- Coordinate with HODs and cross-functional teams across the organization.
- Monitor strategic projects and prepare management dashboards and reports.
- Draft professional emails, presentations, and business correspondence.
- Maintain complete confidentiality while handling sensitive information.
- Leverage AI and digital productivity tools to improve efficiency and execution.
Qualifications & Experience:
- 5–10 years of experience supporting CXOs, Directors or senior leadership.
- Experience in manufacturing, pharmaceuticals, chemicals or engineering industries will be preferred.
- Experience in handling multiple stakeholders simultaneously.
- Highly dependable.
- Extremely proactive
- Quick learner.
- Curious and technology savvy.
- Comfortable working in a dynamic, fast changing setting.
Success Measures (KPIs)
- Timely circulation of Minutes of Meeting.
- Closure of action items within agreed timelines.
- Accuracy of executive calendar management.
- Effectiveness of cross-functional coordination.
- Timely follow-up with HODs and project owners.
- Quality of executive documentation and reports.
- Responsiveness to business priorities.
- Adoption of AI and productivity tools to improve efficiency.
- Positive feedback from the Directors and senior leadership team.