Principal Activities

EXECUTIVE &

- STRATEGIC SUPPORT

- Act as a trusted support partner to the General Manager, ensuring smooth day-to-day operations.

- Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.

- Coordinate schedules, leadership meetings, and strategic events for the Executive and his team.

- Handle highly sensitive information, documents, and communications with absolute confidentiality and discretion.

- Create, design, and review quality presentations, reports, and leadership communications aligned with business objectives.

- Support the planning and execution of executive-led strategic initiatives and projects by coordinating cross-functional and external stakeholders, managing timelines, dependencies, risks, and deliverables to ensure successful completion.

- Ensure all leadership materials are clear, consistent, and professionally presented.

- Develop and manage dashboards or trackers for MD-led initiatives, travel spend, vendor performance, and key action items.

ADMINISTRATIVE

Visitor &

- Guest Management:

- Manage end-to-end visitor and guest support, ensuring a seamless and professional experience.

- Coordinate guest agendas, meeting schedules, welcome arrangements, and local transportation (car, hotel, and transfers)



in Mumbai.

Travel, Logistics &

- Vendor Management:

- Lead vendor management for travel and logistics partners, including contract negotiations, renewals, service agreements, and performance evaluation.

- Continuously review and improve travel, and coordination processes to enhance efficiency and effectiveness.

Others

- Manage day-to-day office operations

- Ordering office supplies and managing inventory

- Submitting Vendor Invoices for clearance, coordinating with vendors, suppliers, and the finance department regarding billing queries.

Not in Scope

- Compliance Required Areas

- Regulatory Responsibilities

- Health and Safety Responsibilities

Requirements

CANDIDATE REQUIREMENTS

Knowledge Skills &

- Abilities

- Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)

- Qualified communication skills

- Strong organizational skills

- Must be able to work in a fast-paced environment

Education &

- Experience

- Graduation

- Minimum of 5 years’ experience in an Executive Assistant role supporting Senior Leadership.

- Associate degree preferred

CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities

📌 Executive Assistant & Admin (Mumbai)
🏢 Allweiler India
📍 Mumbai