Position Summary:

The Director – Central Events Management Division (CEMD) shall provide strategic leadership for planning, coordinating and executing all University events. The incumbent will be responsible for delivering world-class events through meticulous planning, operational excellence, stakeholder collaboration, financial prudence, risk management and continuous innovation. The role demands the ability to lead multiple high-impact events simultaneously while ensuring quality, safety, branding and exceptional participant experience.

Key Responsibilities:

- Strategic Leadership
- Develop and implement the University's annual event strategy and master event calendar.
- Establish SOPs, quality standards and best practices for event management.
- Drive innovation and continuous improvement across all event operations.

2. Event Planning & Execution

Lead end-to-end planning and execution of all institutional events including Orientation Programme Convocations, Conferences, Government & VIP Visits, Alumni Meets, Corporate Events, Academic Functions and other University events.

Ensure seamless execution of

- Event planning and scheduling
- Venue and stage management
- Technical production
- Rehearsals
- Protocol and hospitality
- Registration and audience management
- Event documentation and post-event review

3. Project & Operations Management

- Develop detailed execution plans, timelines and responsibility matrices.
- Monitor project milestones and operational readiness.

Ensure timely availability of resources, infrastructure and logistics.

- Lead event control room operations and contingency planning.

4. Stakeholder & Team Leadership

- Coordinate with University leadership, academic departments, administration and external agencies.
- Lead and mentor the CEMD team, production crew, anchors, coordinators, volunteers and vendors.
- Foster a culture of accountability, collaboration and operational excellence.

5. Budget & Vendor Management

- Prepare and monitor event budgets.
- Optimize resource utilization and control costs.




- Lead vendor selection, negotiations, contract management and performance evaluation.

6. Branding, Safety & Compliance

- Ensure consistency in University branding and participant experience.
- Maintain compliance with safety protocols, statutory requirements and institutional policies.
- Oversee crowd management, emergency preparedness and risk mitigation.

7. Reporting & Continuous Improvement

- Prepare event calendars, readiness reports, budgets and post-event analysis.
- Conduct event audits and implement corrective actions.
- Benchmark national and international best practices to enhance University events.

Key Performance Indicators (KPIs)

- Timely execution of the approved event calendar.
- Zero major operational failures during events.
- Budget adherence and optimal resource utilization.
- High stakeholder and participant satisfaction.
- Compliance with quality, safety and governance standards.
- Effective management of multiple concurrent events.
- Continuous process improvement and innovation.

Educational Qualification Essential:

- Master's Degree in Event Management, Hospitality Management, Business Administration, Mass Communication, Public Relations, Operations Management or a related discipline from a recognized institution.

Desirable:

- Certification in Project Management (PMP/PRINCE2) or Qualified Event Management.

Experience:

- 12–15 years of experience in large-scale event management.
- Minimum 5 years in a leadership role managing institutional, corporate or government events.
- Proven experience in planning and executing large, high-profile events involving multiple stakeholders and complex logistics.
- Experience in higher education institutions will be preferred.

Core Competencies:

- Strategic Planning & Execution
- Leadership & Team Management
- Project & Operations Management
- Stakeholder & Vendor Management
- Budget & Resource Management
- Crisis & Risk Management
- Communication & Negotiation Skills
- Decision Making & Problem Solving
- Innovation & Continuous Improvement
- High Integrity, Professionalism and Ownership

📌 Director Events (India)
🏢 Chandigarh University
📍 India