Global Japan AAP Consulting Private Limited (GJC) is an Indo-Japanese consulting firm providing Accounting & Taxation, Corporate Secretarial, Legal, HR, Payroll, Compliance, and Business Advisory services. We exclusively support Japanese companies operating in India by assisting them with regulatory compliance and business operations.

? Role Overview

We are looking for a qualified Company Secretary to join our team. The ideal candidate will be responsible for managing end-to-end corporate secretarial and regulatory compliances for a portfolio of clients. This role involves conducting Board and Shareholders' Meetings, ensuring compliance with the Companies Act, 2013, Secretarial Standards, FEMA Regulations, and managing statutory and regulatory filings.

? Key Responsibilities

✔️ Conduct quarterly Board and Committee Meetings, including drafting agendas, notices, minutes, and Private Placement Offer Letters in accordance with Secretarial Standards.

✔️ Organize and conduct Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including preparation of notices, agendas, and minutes.

✔️ Ensure compliance with FEMA regulations, including filing of FC-GPR, FC-TRS, Annual Return (AR), and ECB compliances.

✔️ Prepare Annual Reports and Annual Returns and file statutory forms including AOC-4, MGT-7, PAS-3, GNL-2, MGT-14, SH-7, DIR-12, BEN-2, XBRL, and other applicable e-forms.

✔️ Maintain statutory registers and records as prescribed under the Companies Act, 2013/1956.

✔️ Handle alteration of MOA & AOA, increase in authorized share capital,



conversion of Public Company into Private Company, and shifting of the registered office.

✔️ Manage share allotments, rights issues, buyback of shares, and issuance of preference shares.

✔️ Liaise with NSDL, CDSL, and Registrar & Transfer Agents (RTA) for ISIN activation, corporate actions, dematerialization, and transfer of shares and securities.

✔️ Ensure compliance with the FDI Policy and FEMA Regulations relating to foreign investments.

✔️ Incorporate companies through the SPICe+ e-Form and obtain name approvals through the RUN facility.

? Qualifications

- Qualified Company Secretary (ACS) and an Associate Member of the Institute of Company Secretaries of India (ICSI).
- 4–8 years of relevant experience in Corporate Secretarial and Regulatory Compliance.
- Strong knowledge of the Companies Act, 2013, Secretarial Standards (SS-1 & SS-2), FEMA, and RBI Regulations.
- Excellent drafting, communication, and stakeholder management skills.

⭐ Key Skills
- Corporate Secretarial Compliance
- Companies Act, 2013
- Secretarial Standards (SS-1 & SS-2)
- FEMA & FDI Compliance
- ROC & MCA Filings
- Board, Committee, AGM & EGM Management
- Corporate Governance
- Drafting of Minutes, Notices & Resolutions
- Share Capital & Corporate Restructuring
- Stakeholder & Regulatory Liaison

? Location: Chennai, Tamil Nadu, India ? If you're a qualified Company Secretary looking to build your career in a agile consulting environment, we'd love to hear from you. Apply now and join the GJC team!

📌 Deputy Manager-Deputy Manager – Company Secretary (Chennai)
🏢 Global Japan AAP Consulting Private
📍 Chennai