- Ensuring all requirements as per new Companies Act, IRDAI regulations, SEBI regulations, and ICSI Secretarial Standards.
- Preparing a comprehensive agenda and other documents for the Board and Committee meetings and shareholders meetings within the prescribed timelines.
- Ensuring completeness and correctness of minutes and maintaining complete secretarial records.
- Ensuring SEBI compliance including Listing Obligations and Disclosure Requirements, Issue of Capital and Disclosure, Substantial Acquisition of Shares & Takeovers Regulations, and Insider Trading Regulations, etc.
- Listing of shares of the Company including drafting of DRHP, RHP, Prospectus, and related documents.
- Handling the Listing Obligations, reporting to SEBI, Investor Grievances, and related compliances.
- Closely monitor the policies of the Company including Companies Act and SEBI mandated policies.
- Drafting and administering the ESOP Scheme, managing share transfer requests, voting by postal ballot, and website disclosures.
- Handling MCA -21, SEBI, and RBI filings and queries.
- Ensuring compliance with Shareholders’ Agreement and Articles of Association.
- Co-ordinate with the secretarial auditor for the quarterly secretarial audit.
- Run the various compliance and reporting requirements of the ethics policies in place within the Company, including tracking and related training requirements.
- Preparation of Shareholding Pattern as per IRDAI & SEBI regulations and uploading the same onto their portals.
- Ensure all the trackers are updated.
- Solid ability to multi-task.
- Ensuring compliance without any breach in the timelines.
Customers / Stakeholders
- Co-ordinate with internal customers for assimilation of information for shareholder reporting.
- Co-ordinate with internal stakeholders for inputs for Board and Committee agenda and minutes.
Leadership & Teamwork
- Manage and supervise the work done by team members in the department.
- Participate in various team events.
- Motivate and attend seminars conducted by ICSI and other institutions.
Operational Effectiveness & Control
- Record management for important documentation - tracking and maintaining.
- Follow and implement good governance practices.
- Follow a process-oriented approach for various documentation and tracking.
- To act as a Central Repository for various registrations and important documents.
Requirements
Educational Requirements:
- Company Secretary (CS) qualification is required.
Experience:
- 8+ years of relevant experience in corporate governance, compliance, and secretarial practices
- Company Secretary is Mandatory
- Candidates exp only in Secretarial Governance, Corporate Governance
- Someone who has seen and managed IPO and listing process end to end