The Company Secretary will handle statutory compliance, corporate governance, ROC filings, secretarial documentation, and support legal & regulatory matters for the pharma formulation plant. The role requires strong knowledge of Companies Act, SEBI guidelines , and pharma-related regulatory documentation.

Key Responsibilities

- Statutory & Regulatory Compliance

- Ensure compliance with Companies Act, 2013, SEBI Related Guidelines, RBI (FEMA related compliance) ICSI guidelines, and other statutory requirements.

- Prepare, maintain & update statutory registers:

- Register of Members, Directors, Key Managerial Personnel

- Share certificates, minutes, and resolutions

- Handle ROC filings and e-forms as per requirements

2.

Board

Meetings & Documentation

- Draft agendas, issue notices, prepare minutes of Board Meetings, Committee Meetings, and AGM/EGM.

- Maintain and update Board records, resolutions, and compliance trackers.

- Support the Board and Management with governance, compliance updates, and legal inputs.

3.

Corporate

Governance

- Ensure proper documentation and adherence to organizational policies.

- Assist in implementing valuable governance practices across departments.

- Manage internal audits and liaise with external auditors for statutory audits.

4.



Legal & Contract Management
- Draft, review and maintain contracts, NDAs, MOUs, vendor agreements, loan agreements.

- Coordinate with legal consultants for matters related to intellectual property, compliance, and regulatory filings.

- Maintain records of licenses, trademarks, and statutory renewals.

5. Support for Pharma-Specific Compliance
- Coordinate with QA, QC, Production & Regulatory Affairs for plant-related documentation.

6. Liaison & Coordination
- Act as a point of contact with ROC, Banks, Auditors, Govt. Authorities.

- Support management in policy drafting, risk assessments, and compliance improvement.

Skills & Competencies

- Strong understanding of Companies Act, 2013, Secretarial Standards, and corporate governance.

- Excellent drafting, communication, and analytical skills.

- Proficient in MS Office, compliance software, and e-filing portals (MCA).

- Ability to multitask, maintain confidentiality, and meet timelines.

Key

Deliverables

- 100% statutory compliance and timely ROC filings.

- Accurate preparation of minutes, resolutions, and board documentation.

- ROC XBRL filling.

- Effective legal and contract management support for the pharma unit.

📌 Company Secretary (Panchkula)
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📍 Panchkula