Company Description IA-Meetings is a leading Association Management Company with over 25 years of experience supporting international and regional associations across scientific, medical, and professional sectors. We specialize in end-to-end association operations, membership services, event management, and strategic development.

Our team is passionate about delivering exceptional service, strengthening governance structures, and contributing to the long-term growth of member-driven organizations.

Location: Europe (Preferably Germany, Spain, or Italy)

Languages Required: Native-level German / Spanish / Italian + Fluent English Organization: IA-Meetings (Association Management Company)

Position: Full-Time

Position Summary

We are seeking a proactive, organized, and relationship-driven Association Manager based in Europe—preferably in Germany, Spain, or Italy . The ideal candidate will serve as the primary point of contact for one or more associations managed by IA-Meetings. This role involves overseeing day-to-day operations, supporting Board governance, managing membership activities, coordinating events, and ensuring high-quality service delivery.

Key Responsibilities1. Governance & Board Support

· Serve as the focal point between the association’s Board of Directors, committees, and IA-Meetings.

· Prepare agendas, briefing notes, and documentation for Board and committee meetings.

· Draft and maintain meeting minutes, resolutions, and action trackers.

Ensure compliance with association bylaws, policies, and governance procedures

- Membership Management

· Oversee the full membership cycle: onboarding, renewals, invoicing, and database management.

· Engage with members, respond to queries, and ensure timely support.





· Coordinate membership drives, surveys, and retention initiatives.

· Maintain accurate and updated membership records in CRM systems.

- Communications & Outreach

· Manage communication channels including newsletters, website updates, social media, and email campaigns.

· Develop content in alignment with the association’s objectives and branding.

· Support the promotion of conferences, educational programs, and membership benefits.

· Liaise with stakeholders, partners, sponsors, and external agencies.

- Event & Program Coordination

· Support planning, logistics, and delivery of conferences, workshops, webinars, and annual meetings.

· Coordinate speaker communication, registrations, program schedules, and technical needs.

· Work closely with IA-Meetings’ Events & Operations team for seamless execution.

- Financial Administration

· Assist with budgeting, invoicing, expense tracking, and financial reporting.

· Work with accountants and auditors to ensure accurate compliance and documentation.

· Support sponsorship and grant management activities as needed.

- Operational Management

· Maintain association documents, records, policies, and digital assets.

· Work with tech platforms for website management, LMS, CRM, and virtual meeting tools.





· Implement workflows to improve operational efficiency.

Qualifications & SkillsEssential

· Based in Germany, Spain, or Italy (or with strong familiarity and ability to work in these markets).

· High level proficiency in German, Spanish, or Italian , plus fluent English .

· Bachelor’s degree in Business, Communications, Management, or a relevant field.

· Minimum 3–7 years of experience in association management, nonprofit administration, events, or related roles.

· Robust project management and multitasking abilities.

· Excellent written and verbal communication skills.

· High degree of professionalism, discretion, and client-service orientation.

· Ability to work independently in a remote environment.

Preferred

· Experience working with international associations or scientific/medical societies.

· Familiarity with CRM/member management software.

· Understanding of governance processes and nonprofit compliance.

· Experience with virtual event platforms and digital communication tools.

Work Environment

· Remote work with flexible hours, aligned with European time zones.

· Occasional travel within Europe and internationally for board meetings, congresses, or events.

· Collaboration with a multicultural team across different countries.

What We Offer

· Opportunity to work with prestigious international associations.

· Dynamic, supportive, and growth-oriented work setting.

· Global exposure in the meetings and association management industry.

· Competitive compensation based on experience.

How to Apply

Interested candidates may send their CV , cover letter , and language proficiency details to:

[email protected]

📌 Association Manager (Gurugram)
🏢 IA Meetings
📍 Gurugram