Job role: Procurement asst. manager (capex)

Department: Transformation

Job experience: Min. 5 years

Location: Mumbai, HQ About The Hosteller We started The Hosteller in 2013, when the backpacker hostel category didn't exist in India. Today we run 70+ properties across the country with a team of around 1,100, making us the largest self-operated hostel chain in India, with every hostel run by our own people rather than franchised out. Around the core brand we've built TH BAM as a premium tier, Myngl for in-house vegetarian F&B; and Step Out for experiences, all running on a single tech platform.

What we're really in the business of is belonging. Travelers come to us for a bed and stay for the people. Backed by a ₹150 crore Series B, we're now opening at the fastest pace in our history, across both leisure destinations and metro markets.

That means a pipeline of new builds, renovations and upgrades running in parallel, in geographies ranging from dense city infill to remote hill sites. It's a genuinely hard procurement problem, and there's real ownership on offer for someone who wants to solve it. Decisions here show up on the ground in weeks, not quarters.

Role overview The Procurement asst. manager (capex) shall be responsible for end-to-end procurement of all capital requirements across recent property launches, renovations, upgrades and asset replacements. This role sits at the intersection of projects, design, finance and operations, and is measured on landing the right specification, at the right cost, at site, on the date the project needs it. It requires driving cost efficiency, standardisation of FF&E; and fit-out categories, vendor development across new geographies,



and the ability to scale a repeatable procurement engine as the pipeline grows across India.

Responsibilities Support the team in execution of the overall capex procurement strategy and operational goals

Own day-to-day capex procurement across new launches, renovations, refurbishments and asset replacements

Consolidate BOQs and material requirements from projects, design and operations into site-wise procurement plans

Build and maintain a procurement calendar mapped to project milestones covering handover, civil, MEP, interiors, FF&E; and pre-opening

Identify, evaluate and onboard vendors, fabricators, OEMs and contractors as per procurement policies

Support negotiations on pricing, payment terms, freight, warranties and AMCs, and convert repeat categories into annual rate contracts

Drive standardisation of FF&E; specifications and kits across properties to reduce cost per bed and simplify future replenishment

Process purchase orders, track order status and hold vendors to committed delivery dates

Plan logistics and dispatch to site, including remote and hill locations with access, lead time and seasonality constraints

Manage site receipt and inspection against approved specification, including transit damages, short supply, replacements and rejections

Coordinate installation, snagging and closure with site teams and vendors through to defect liability

Track project budget versus actual spend site-wise and flag variances early





Ensure timely GRN, invoice reconciliation, advance and retention tracking, and procurement closure with finance and stores

Maintain warranty, AMC and asset documentation, and support asset tagging and fixed asset register handover to finance

Manage redeployment and reuse of existing assets across properties wherever viable

Support implementation and adherence to procurement SOPs, approval workflows and internal controls

Monitor vendor performance on quality, pricing, timelines and post-delivery support

Support urgent and priority procurement to protect launch dates

Assist in cost optimisation, value engineering and process improvement initiatives alongside design and projects

Ensure proper documentation and audit readiness for all procurement transactions Qualifications Bachelor's/Master's degree in business, supply chain, operations, engineering or a related field (MBA preferred)

Min. 5 years of experience in procurement, with meaningful exposure to capex or project procurement (hospitality, hotels, QSR, retail rollouts, real estate or interior fit-out)

Ability to read BOQs, drawings and technical specifications, with working familiarity across interiors, MEP, kitchen equipment and FF&E; categories

Experience managing multi-location or multi-site project procurement shall be a strong plus

Strong negotiation and vendor development skills, including developing new vendors in new geographies

Strong analytical and problem-solving skills across cost comparatives, landed cost and budget tracking, with attention to detail

Excellent communication, organisation, and collaborative abilities

Willingness to travel to project sites as required

📌 Assistant Purchasing Manager (Mumbai)
🏢 The Hosteller
📍 Mumbai