Key Responsibility Areas :

1. Impact on the Business / Function

- Preparing a comprehensive agenda and other documents for the Board and Committee meetings and shareholders meetings within the prescribed timelines.

- Running the process for circulation and approvals of circular resolutions.

- Ensuring all requirements as per new Companies Act, IRDAI regulations, SEBI regulations, and ICSI Secretarial Standards.

- Ensuring completeness and correctness of minutes and maintaining complete secretarial records.

- Handling MCA -21, SEBI, and RBI filings and queries.

- Ensuring reporting to the stakeholders within prescribed timelines and handling queries raised by them.

- Ensuring compliance with Shareholders’ Agreement and Articles of Association.

- Closely monitoring the ethics policies of the Company and ensuring compliance.

- Ensuring timely regulatory filings with respect to secretarial matters.

- Co-ordinating with the secretarial auditor for the quarterly secretarial audit.

- Preparation of minutes, notices, and annual reports.

- Co-ordinating for various declarations from directors, including independent directors.

- Keeping track of MCA notifications, circulars, amendments, etc.

- Running the various compliance and reporting requirements of the ethics policies in place within the Company, including tracking and related training requirements.

- Preparation of Shareholding Pattern as per IRDAI & SEBI regulations and uploading the same onto their portals.





- Ensuring all the trackers are updated.

- Demonstrating a robust ability to multi-task.

- Ensuring compliance without any breach in the timelines.

2. Customers / Stakeholders

- Liaison with the secretariat of directors for various secretarial requirements, including Board meeting logistics.

- Co-ordinating with internal customers for the assimilation of information for shareholder reporting.

- Co-ordinating with internal stakeholders for inputs for Board and Committee agendas and minutes.

3. Leadership & Teamwork

- Managing and supervising the work done by team members in the department.

- Participating in various team events.

- Motivating and attending seminars conducted by ICSI and other institutions.

4. Operational Effectiveness & Control

- Record management for important documentation – tracking and maintaining.

- Following and implementing good governance practices.

- Following a process-oriented approach for various documentation and tracking.

- Acting as a Central Repository for various registrations and important documents.

Requirements

Educational Requirements:

- Company Secretary (CS) qualification is required.

Experience

- 3+ years of relevant experience in corporate governance, compliance, and secretarial practices

- Company Secretary is Mandatory

- Candidates exp only in Secretarial Governance, Corporate Governance

- Someone who has seen and managed IPO and listing process end to end

📌 Assistant Manager – Corporate Governance (Gurugram)
🏢 XpertReach
📍 Gurugram