Role Summary

We are looking for a well-presented and organized Admin / Front Desk Executive to manage front-office operations, administrative support, vendor coordination, and employee travel. The ideal candidate should have strong communication skills, a professional demeanor, and the ability to multitask efficiently while ensuring smooth office operations.

​

Key Responsibilities

Front Desk & Office Administration

- Welcome and assist visitors, clients, and employees professionally and courteously.

- Manage incoming calls, emails, and correspondence.

- Maintain visitor logs and ensure adherence to security protocols.

- Maintain a clean, organized, and welcoming reception area.

- Support HR and administrative tasks such as maintaining files, attendance records, and documentation.

- Assist in organizing meetings, conferences, and office events.

Travel & Visa Management

- Handle employee travel arrangements, including ticketing, itinerary planning, and approvals.

- Coordinate with travel agencies for bookings, cancellations, and modifications.

- Manage visa application processes for employees and visitors, including documentation, follow-ups, and tracking.

- Maintain travel records, expenses, and reports as required.





Vendor & Facilities Management

- Manage relationships with office vendors, including housekeeping, maintenance, cafeteria, and other service providers.

- Ensure timely delivery of services, negotiate contracts, and optimize costs.

- Maintain inventory of office supplies, assets, and equipment.

- Coordinate with vendors and internal teams to ensure smooth day-to-day operations.

​

Requirements

- Bachelor’s degree in any discipline.

- 4- 6 years of experience in front desk, administrative, or office support roles.

- Excellent verbal and written communication skills.

- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

- Solid organizational, coordination, multitasking, and vendor management skills.

- Ability to take initiative and solve problems proactively.

- Pleasant personality, professional appearance, and customer-service orientation.

Preferred:

- Prior experience in handling both reception and back-office administrative support.

- Exposure to basic HR or accounting processes.

- Knowledge of corporate travel management, ticketing, and visa processes.

📌 Admin / Front Desk Executive (Coimbatore North)
🏢 DLUX TECH
📍 Coimbatore North