Job Description

Executive – Examination Cell

Job Summary

The Executive – Examination Cell is responsible for the effective planning, coordination, execution, and monitoring of all examination-related activities within the institution. The role ensures smooth conduct of examinations, timely result processing, compliance with academic regulations, confidentiality of examination records, and coordination with internal departments, faculty, students, and external agencies.

Key Responsibilities:

Examination Planning & Coordination

- Assist in planning and scheduling semester, annual, supplementary, and special examinations.
- Prepare examination timetables in coordination with academic departments.
- Coordinate with departments for subject-wise student registrations and examination eligibility.
- Ensure examination activities are conducted as per university/institution regulations.

Examination Administration

- Prepare examination notices, circulars, seating plans, attendance sheets, and examination-related documentation.
- Coordinate printing, verification, and secure distribution of question papers.
- Manage allocation of examination halls, invigilators, observers, and support staff.
- Ensure strict adherence to examination policies, SOPs, and confidentiality standards.

Student Records & Documentation

- Maintain accurate examination records and student databases.
- Process examination application forms and fee records.
- Verify student eligibility, attendance, and academic compliance before examinations.
- Handle student queries related to examinations, admit cards, results, and revaluation.

Result Processing

- Coordinate with faculty for timely submission of marks.




- Verify mark entries and assist in result compilation.
- Prepare result notifications and support publication of examination results.
- Process rechecking, revaluation, backlog, and improvement examination requests.

Compliance & Reporting

- Ensure compliance with statutory bodies such as UGC, AICTE, PCI, NMC, NAAC, NBA, or other regulatory authorities as applicable.
- Maintain confidential examination records and audit documentation.
- Generate periodic reports related to examinations, student performance, and academic statistics.

Coordination

- Liaise with academic departments, faculty members, finance, IT, and administration.
- Coordinate with external universities or examination authorities whenever required.
- Support Registrar during inspections, audits, and accreditation visits.

Process Improvement

- Assist in implementing examination management software (ERP/LMS).
- Recommend improvements in examination processes to enhance efficiency and transparency.
- Support digitization and automation of examination workflows.

Required Qualifications

- Bachelor's degree in any discipline (Master's degree preferred).
- 2–5 years of experience in examination administration, academic administration, or registrar office in a university/college.
- Experience with ERP/Examination Management Systems is preferred.

Required Skills





- Strong organizational and administrative abilities.
- Excellent documentation and record management skills.
- Knowledge of examination rules, academic regulations, and university procedures.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Familiarity with ERP/SIS/Examination software.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with integrity.
- Strong time management and multitasking abilities.
- Attention to detail and accuracy.

Key Competencies

- Integrity & Confidentiality
- Planning & Coordination
- Documentation Management
- Analytical Thinking
- Process Orientation
- Team Collaboration
- Student-Centric Approach
- Accountability
- Decision-Making
- Adaptability

Key Performance Indicators (KPIs)

- Timely conduct of examinations without operational delays.
- Accuracy in examination records and student data.
- On-time publication of examination results.
- Zero or minimal examination-related discrepancies.
- Effective coordination with departments and faculty.
- Compliance with institutional and regulatory requirements.
- Timely resolution of student examination queries.

Successful implementation of process improvements and automation initiatives.

Job Types : Full-time, Permanent

Pay : ₹20,000.00 - ₹30,000.00 per month

Schedule : Day shift, Morning shift

Supplemental Pay : Performance bonus, Yearly bonus

Language : English (Preferred)

Work Location : In person

Email Id : [email protected]

Contact No. - +91-XXXXXXXXXX

Pay: ₹20,000.00 - ₹30,000.00 per day

Work Location: In person

📌 Executive - Examination Cell (India)
🏢 CGC University Mohali
📍 India