Organization: Suburban Residency (3-Star Hotel)
Location: Kottayam, Kerala
Job Type: Full-Time

Job Summary

Suburban Residency is seeking a proactive and detail-oriented Store & Purchase Executive to manage procurement, inventory, and store operations for our newly established 3-star hotel in Kottayam. This role is critical to ensuring timely availability of materials, cost control, and smooth coordination across departments including Front Office, Housekeeping, and F&B.;

Key ResponsibilitiesProcurement & Vendor Management

- Source, negotiate, and procure goods and services required for hotel operations
- Develop and maintain relationships with reliable vendors and suppliers
- Obtain competitive quotations and ensure cost-effective purchasing
- Prepare and process purchase orders in line with hotel policies
- Track orders and ensure timely delivery of materials

Store & Inventory Management

- Maintain accurate inventory records for all hotel supplies (F&B;, housekeeping, maintenance, etc.)
- Monitor stock levels and reorder items to prevent shortages or overstocking
- Conduct regular physical stock checks and reconcile with system records
- Ensure proper storage, handling, and stock rotation (FIFO where applicable)
- Maintain cleanliness and organization of the store

Coordination & Operations

- Work closely with department heads to understand material requirements
- Ensure timely distribution of materials to various departments
- Maintain proper documentation of goods received, issued, and returned




- Support cost control initiatives by monitoring consumption patterns

Compliance & Reporting

- Ensure adherence to company procurement policies and internal controls
- Maintain records of invoices, purchase orders, and vendor contracts
- Assist the accounts team with invoice verification and payment processing
- Prepare inventory and purchase reports for management review

Requirements

- Bachelor’s degree in Commerce, Business Administration, or related field
- 2–4 years of experience in stores, purchase, or inventory management (hospitality preferred)
- Familiarity with hotel operations and materials management
- Proficiency in MS Excel and basic inventory/accounting systems
- Strong negotiation and vendor management skills
- Valuable organizational and time management abilities

Preferred Qualifications

- Prior experience in hotel or hospitality industry
- Knowledge of local supplier network in Kottayam/Kerala
- Familiarity with PMS or inventory management software

Key Competencies

- Attention to detail and accuracy
- Cost-conscious mindset
- Strong coordination and communication skills
- Integrity and accountability
- Ability to work in a fast-paced environment

Benefits

- Competitive salary
- Staff meals
- Opportunity to grow with a new and expanding hotel
- Positive and team-oriented work environment

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Food provided

Work Location: In person

📌 Store & Purchase Executive (India)
🏢 Suburban Residency
📍 India