We are looking for a proactive Associate Project Manager / Project Coordinator to support project planning, communication, and reporting activities. The ideal candidate should have excellent written and verbal communication skills, be comfortable preparing professional emails and reports, and assist project managers in ensuring smooth day-to-day project execution.
Key Responsibilities
- Prepare and draft clear, professional emails for internal teams, clients, and stakeholders
- Coordinate project-related communication and follow-ups
- Prepare project status reports, dashboards, and documentation on a regular basis
- Track project tasks, timelines, and deliverables
- Timesheet Reconciliation: They shouldn't just track tasks; they must ensure every billable hour is logged correctly against the right codes.
- Maintain meeting notes, MOMs, and action items
- Assist in scheduling meetings and coordinating with cross-functional teams
- Support Project Managers in daily project activities and escalations
- Resource Onboarding: Manage the onboarding for new team members;
- Ensure project data is updated and accurate in tracking tools
- Maintain proper documentation and records
Required Skills & Qualifications
- Excellent written and verbal communication skills (mandatory)
- Strong experience in email drafting and skilled communication
- Good knowledge of report preparation (status reports, trackers, summaries)
- Basic understanding of project coordination or project lifecycle
- Strong organizational and time-management skills
- Proficient in MS Excel, Word, PowerPoint
- Ability to multitask and work with multiple stakeholders
- Attention to detail and structured approach to work
Good to Have
- Exposure to project management tools (JIRA, Trello, Asana, MS Project, etc.)
- Basic understanding of Agile / Scrum processes
- Prior experience as Project Coordinator, PMO, or similar role
- IT / Software services background