Position

Admin Executive

Experience required

3–5 Years

Openings

1

Employment Type

Full-Time

Key Responsibilities

- Manage day-to-day office administration and ensure smooth office operations.
- Handle office supplies, inventory management, and procurement activities.
- Coordinate with vendors, service providers, and facility management teams.
- Oversee housekeeping, security, maintenance, and other administrative services.
- Manage travel arrangements, hotel bookings, transportation, and visa support (if required).
- Maintain office records, documents, contracts, and administrative databases.
- Support employee onboarding by arranging workstations, ID cards, and office access.
- Process and verify administrative bills, invoices, and expense reports.
- Organize meetings, conferences, and events.
- Ensure compliance with company policies, health and safety standards, and statutory requirements related to administration.
- Coordinate courier services, mail distribution, and document dispatch.
- Assist HR and other departments with administrative support as needed.
- Prepare administrative reports, MIS, and budget tracking reports.




- Identify opportunities to improve office processes and optimize operational efficiency.

Required Qualifications

- Bachelor's degree in Business Administration, Commerce, or a related field.
- 3–5 years of relevant experience in office administration or facilities management.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with vendor management and office procurement.
- Strong organizational, time management, and problem-solving skills.
- Excellent verbal and written communication skills.
- Ability to handle multiple tasks and work under deadlines.

Preferred Skills

- Knowledge of facility management practices.
- Experience in budget monitoring and cost control.
- Solid negotiation and vendor coordination skills.
- Ability to maintain confidentiality and handle sensitive information.

Key Competencies

- Organization and planning
- Attention to detail
- Communication and interpersonal skills
- Multitasking and prioritization
- Vendor and stakeholder management
- Problem-solving
- Teamwork and collaboration
- Accountability and professionalism

📌 Admin Executive (India)
🏢 Maximus Infoware
📍 India