Primary Role: Reception & Office Management.

Key Responsibilities:

Front Office & Visitor Experience:

· Ensure to Greet the visitors, clients, and guests professionally and promptly.

· Understand the purpose of the visit and guide visitors to the concerned department or employee.

· Inform concerned employees immediately about visitor arrivals.

· Offer basic hospitality to guests whenever required.

Front Desk Communication & Coordination:

- Receive all incoming calls with proper telephone etiquette.
- Answer calls politely and professionally.
- Transfer calls to the appropriate department or employee.
- Take complete messages when the concerned person is unavailable.
- Handle general enquiries client queries and provide with best solution.
- Ensure no important calls are missed.

Office Inventory Management:

- Maintain inventory records for Pantry and stationary item.
- Raise purchase requests whenever stock reaches at minimum levels.
- Coordinate with vendors for inventory requirements.
- Ensure availability of day-to-day office supplies.

Reception Area Maintenance:

· Maintain the decorum at the project to provide elite Sangini experience to the client.

· Ensure the reception area remains clean, relaxed, organized, and presentable.

- Coordinate with housekeeping for cleanliness.
- Ensure newspapers, magazines, brochures, visuals and company profile materials are properly managed.
- Monitor reception décor and display materials as per the company standards.
- Maintain all the emergency contacts at the reception desk.




- Maintain patty cash for routine expenses with complete details records/bills.

Coordination with Internal Departments:

- Coordinate with HR for employee related support/ guidance.
- Coordinate with the Administration team for office maintenance.
- Coordinate with Security regarding visitor entries.
- Coordinate with Housekeeping to maintain reception & office standards.
- Coordinate with IT for office IT support.
- Forward enquiries to the concerned departments.
- Maintain the routine vendor contact list and coordinate if and when required.

Grooming & Professional Conduct:

- Maintain a neat, clean, and professional appearance.
- Follow the company's grooming standards.
- Display a pleasant personality and positive attitude.
- Must be aware of company legacy and introduce the company with complete ownership and confidence.
- Maintain confidentiality of company information.
- Demonstrate professionalism in all interactions.
- Be punctual and maintain excellent attendance.

Job Specifications:

· Good communication skills and fluent in Kannada, English and Hindi.

· Pleasant personality and skilled appearance.

· Strong interpersonal and customer service skills.

· Basic knowledge of MS Office (Word, Excel, Outlook).

· Good organizational and time management skills.

· Ability to multitask and coordinate effectively.

Technical Skills:

- MS Word
- MS Excel
- Email Handling
- Software Handling
- Basic Computer Knowledge
- Internet Browsing
- Telephone Handling

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

- Health insurance
- Paid sick time

Work Location: In person

📌 Front Desk & Office Coordinator (India)
🏢 SANGINI GROUP
📍 India