Job Overview

We are seeking a highly analytical and organized Executive Assistant (EA) to support our Chief Executive Officer. In this role, you will act as a strategic gatekeeper and operational engine. You will handle financial data, manage essential office operations, and coordinate high-level stakeholder communications. The ideal candidate possesses strong quantitative skills, excellent business acumen, and a proactive problem-solving mindset.

Key Responsibilities

1. Talent Management

- Hiring: Manage the lifecycle of acquiring talent for the various teams from sourcing to offer roll-outs
- HR Ops: Define policies related to employee lifecycle such as perks, leaves, travel etc.

2. Vendor & Procurement Management

- Vendor Sourcing: Act as the primary point of contact for external vendors, agencies, and service providers.
- Billing Reconciliations: Review vendor invoices, verify deliverables against contracts, and coordinate with accounts payable for timely disbursement.
- Contract Administration: Maintain an organized digital archive of active vendor agreements, tracking renewal dates and compliance milestones.

3. Office Supplies & Admin Operations

- Inventory Control: Monitor, forecast, and procure office supplies, hardware, and pantry inventory to ensure zero downtime.
- Facilities Oversight: Coordinate with building management and maintenance teams to ensure a secure, functional office environment.
- Calendar Logistics:



Manage the CFO’s dynamic calendar, balancing internal meetings with external partner calls across multiple time zones.

4. Financial Operations

- Excel modeling: Build and maintain financial trackers using advanced Excel.
- Expense Tracking: Monitor departmental budgets, process executive expense reports, and flag budget variances.
- Financial Reporting: Assist in compiling weekly, monthly, and quarterly financial performance metrics for leadership.

5. Investor Relations Support

- Presentation Design: Create executive-ready PowerPoint decks, translating financial charts into clean, logical slides for board and investor meetings.
- Meeting Logistics: Schedule and coordinate quarterly calls, investor roadshows, and shareholder meetings.
- Data Management: Organize confidential investor files, follow-up items, and update the internal investor relations database.

Required Profile

- Technical Skills: Proficient in MS Excel and MS PowerPoint.
- Background: Proven experience supporting a executive leaders or working closely with HR, Admin, Finance, Procurement teams.
- Traits: Strict adherence to data confidentiality, sharp attention to detail, and the ability to work under tight deadlines.

Pay: ₹500,000.00 - ₹800,000.00 per year

Benefits:

- Food provided
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to CEO (India)
🏢 Vinterra Technology
📍 India