Objective

The Executive – Admin & Accounts is responsible for managing invoicing, payment tracking, and financial coordination while ensuring productive day-to-day administrative operations. The role includes generating and maintaining accurate billing records, conducting payment follow-ups, supporting monthly financial processes, and coordinating with internal teams for reconciliation and reporting.

In addtion, the position oversees office administration, including requisitions, scheduling, and facility coordination, ensuring smooth operational functioning and compliance with internal policies and standards

Responsibility:

▪ Generate daily invoices accurately as per bookings, services, and agreed tariffs
▪ Ensure invoice creation within defined timelines (same day / ≤24 hrs)
▪ Maintain proper documentation and audit trail for all invoices
▪ Handle invoice amendments, corrections, and adjustments as required
▪ Issue vouchers and billing documents as per internal processes Track incoming payments and update records in ERP/accounting systems
▪ Link payments against invoices and ensure reconciliation accuracy
▪ Conduct timely payment follow-ups with guests, partners, and internal teams




▪ Maintain status reports on outstanding receivables
▪ Escalate delayed or disputed payments to Accounts/Supervisor

▪ Support day-to-day office administration and coordination activities
▪ Manage requisitions for supplies, materials, and provisions
▪ Ensure proper documentation, filing, and record maintenance
▪ Assist in scheduling meetings, appointments, and internal coordination
▪ Maintain administrative logs and support operational efficiency

▪ Coordinate equipment maintenance and service requirements
▪ Ensure cleanliness and readiness of office/work areas
▪ Liaise with vendors/service providers for operational needs
▪ Monitor usage of office resources and report issues proactively

Education & Experience

▪ Bachelor’s Degree / Diploma (Commerce / Finance/ Business Administration)

▪ 1-3 years' Experience in Accounts / Billing / Admin / Back-office operations industry.

Pay: ₹20,079.31 - ₹32,541.54 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Provident Fund

Work Location: In person

📌 Invoicing & Admin Executive (India)
🏢 MONARCHJAIS
📍 India