Job Code: 06

Location: Pune & PCMC

Experience: 4–5 Years in Billing, Contracts, and Vendor Management in the Construction/Real Estate Industry

Qualification: B.E./B.Tech in Civil Engineering

Job Role:

Ensure smooth and accurate flow of data, information, and updates between departments in line with SOPs and organizational protocols for effective inter-departmental coordination.

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Prepare and document Work Allotments for vendors based on instructions from the site team, ensuring timely, explicit, and error-free recording of the scope of work.
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Manage all aspects of Contract Allotment, including documentation, data entry, and MIS reporting, ensuring timely execution with zero errors.
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Carry out the Vendor Registration process and compliance documentation accurately and without delay.
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Generate and circulate a weekly report highlighting pending vendor requests to all concerned HODs for proactive resolution.
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Ensure Work Allotments are forwarded to the billing department within the stipulated timelines to prevent billing delays.
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Coordinate with the Site team for the timely release of Retention Dues to vendors after project closure, ensuring all documentation is in place.
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Obtain and verify Balance Confirmations, Credit Notes, and GST Compliance details from vendors.
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Provide updated Rate Data to the site team ahead of final rate negotiations.
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Maintain a detailed database of current vendors, including project-wise work allotment records, and share this data with HODs/management as required.
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- Build and update a database of interested vendors for potential work allotments and share it with relevant stakeholders when needed.

📌 Billing Engineer (India)
🏢 Austin Realty
📍 India