About Almabase
At Almabase, we build software that helps
non-profits and mission-driven organizations
strengthen relationships with their communities and donors, enabling them to unlock funding, scholarships, and long-term impact.
We are a
B2B SaaS company
with a culture rooted in
ownership, transparency, and continuous improvement
. We operate with a high degree of trust and autonomy - people here are expected to think like owners, take accountability for outcomes, and iterate fast.
Almabase is also a
highly AI-adoptive organization
. AI is embedded into how we work every day - not as a replacement for judgment, but as a co-pilot that helps us move faster, make better decisions, and focus on high-impact work.
If you thrive in an environment that values
clarity over chaos, impact over activity, and learning over comfort
, you'll feel at home here.
Role Overview
We are looking for a
Talent Acquisition Specialist
who can independently own hiring outcomes end-to-end and operate at
6.5-7 recruiter capacity
(translates to roughly 8 positions at mixed levels of complexity) while maintaining strong quality and candidate experience.
You will typically manage
~8 open positions at any given time
, across a mix of low, medium, and high-complexity roles. During quarters with lower hiring volumes, the role will expand to include
People Operations and broader People Success initiatives
.
Location & Work Mode
Bangalore (Hybrid)
Work from office
8 days a month (~2 days a week)
; rest of the time remote.
Working hours:
11:00 AM – 8:00 PM
or
12:00 PM – 9:00 PM
Any
8 working hours between 11:00 AM and 9:00 PM
(excluding breaks)
Willingness to
occasionally adjust working hours
when hiring for US-based roles
Key Perks
Unlimited Paid Time Off
With the expectation that leaves are planned and communicated in advance so that dependencies are not impacted. No such expectation for emergency leaves.
All meals freshly prepared in the office
Mental health support
Therapy expenses are partially reimbursed.
A strong, healthy culture
You'll learn from and contribute to a workplace that values
competence, kindness, and mutual respect
.
Reporting & Team Structure
Reports to:
Director – People Success
Works closely with:
Lead – Talent Acquisition
Lead – Talent Management
This role sits within the
People Success team
and is designed to evolve based on business needs and individual performance.
What You'll Own (Clear Success Metrics)
You will be fully accountable for the following goals:
1️⃣ Time to Fill (TTF)
Adhere to
pre-defined Time-to-Fill deadlines
Deadlines are mutually agreed between the
Hiring Manager & Recruiter
Proactively identify risks and course-correct early
2️⃣ Quality of Hire
Ensure
minimum 1 "Strong Hire" rating
Rating to come from either:
Hiring Manager round
or
Motivation / culture round
3️⃣ Candidate Experience (Candidate NPS)
Maintain
minimum Candidate NPS of 33.3




Achieve this at
18% participation rate
from rejected candidates
This bar is already achievable at Almabase—success depends on
process adherence, timely communication, and feedback hygiene
AI-Adoptive Culture & Expectations (Critical)
Almabase is a
highly AI-adoptive team
. Every role has a defined expectation of AI usage, and the company provides the tools, training, and support required to meet it.
Required AI Adoption Level for This Role:
Adoptive
This means you will:
Consistently use
AI as a daily co-pilot
to improve hiring speed, quality, and candidate experience
Use tools like
ChatGPT and Perplexity
to:
Draft and refine job descriptions
Personalize candidate communication
Improve sourcing strategies
Leverage
AI features within our ATS (Ashby)
to reduce manual effort and improve decision-making
Use AI to operate sustainably at full capacity without quality drop
Maintain strong
human judgment and accountability
for:
Time-to-Fill adherence
Strong Hire outcomes
Candidate NPS (≥33.3)
Audit-ready ATS hygiene
AI is an
enabler
, not a replacement. You remain fully accountable for outcomes.
Key Responsibilities
Own Hiring Outcomes End-to-End
Take full ownership of hiring outcomes across assigned roles — from role intake to offer closure — with clear accountability for
Time-to-Fill, Quality of Hire, and Candidate NPS
Operate at
high recruiter capacity
while maintaining consistent quality and candidate experience
Treat hiring as a
business-critical function
, not a coordination task
Drive Speed with Clarity
Translate role requirements into
clear, focused hiring plans
that enable fast, predictable execution
Identify risks to timelines early and take ownership of
course-correcting
without waiting for escalations
Balance urgency with judgment, especially for roles opened due to
member exits or internal movement
Raise the Quality Bar
Apply strong judgment to assess candidate quality beyond resumes and surface-level signals
Calibrate with Hiring Managers on what constitutes a
"Strong Hire"
Deliver a High-Trust Candidate Experience
Ensure candidates — including rejected ones — experience clarity, respect, and timely communication at every stage
Own candidate experience outcomes, including
Candidate NPS
, as a core responsibility
Use rejection communication as a moment to reinforce trust in Almabase's hiring process
Operate with Discipline & Data
Maintain
exceptional ATS hygiene
at all times, ensuring data is accurate, complete, and audit-ready
Use hiring data to spot patterns,



bottlenecks, and opportunities to improve speed or quality
Treat process discipline as a prerequisite for operating at scale
Use AI as a Daily Co-Pilot
Consistently leverage AI tools (e.g., ChatGPT, Perplexity, ATS AI features) to reduce manual effort and improve decision quality
Use AI thoughtfully to increase personal capacity without compromising judgment or accountability
Contribute Beyond Hiring When Needed
During periods of low hiring volume, take ownership of
People Operations or People Success initiatives
Apply the same bar of ownership, clarity, and follow-through beyond recruitment
Earn expanded scope and responsibility through demonstrated impact
Must-Have Requirements (Non-Negotiable)
Minimum 1 year of hands-on recruitment experience
Should have handled Product & Engineering roles
Based in/willing to relocate to
Bangalore
Comfortable working from office
8 days a month / ~2 days a week
Strong experience sourcing via
job boards
High comfort with
ATS usage and strict ATS hygiene
Comfortable using
AI platforms
such as:
ChatGPT
Perplexity
Willingness to
learn, adapt, and consistently use AI
as part of daily work
What Will Set You Apart
Comfort operating across different roles
Strong ownership mindset - you think in outcomes, not tasks
Ability to flex with changing business needs
Clear written and verbal communication
Curiosity to continuously improve systems, not just execute them
What Success Looks Like in This Role
You operate with stability & clarity at
full recruiter capacity
Hiring Managers trust you as a
thought partner
Candidates—including rejected ones—have a positive experience
You contribute meaningfully even during
low hiring cycles
AI is embedded naturally into how you work every day
What Success Looks Like in Your First 90 Days
First 30 Days : Understand & Execute
Learn Almabase's hiring bar, culture, and processes
Get fully comfortable with our ATS (Ashby) and maintain clean, audit-ready pipelines
Start owning a few roles end-to-end with support
Begin using AI tools (ChatGPT, Perplexity, Ashby's AI features) as part of daily hiring work
Days ***** : Own & Scale
Manage multiple open roles across varying complexity and start operating at full capacity
Partner closely with Hiring Managers to meet Time-to-Fill commitments
Deliver strong candidate experience through timely, thoughtful communication
Use AI consistently to improve speed, quality, and personalization
Days ***** : Perform & Expand
Operate confidently at full recruiter capacity independently
Meet hiring outcomes across Time-to-Fill, Quality of Hire, and Candidate NPS
Maintain excellent ATS hygiene and data discipline
Contributing beyond hiring during low-volume periods towards People Ops or People Success initiatives
By the end of 90 days, you should:
Use AI naturally as a daily co-pilot
Make hiring outcomes predictable and of high-quality

📌 Talent Acquisition Specialist (Bengaluru)
🏢 Almabase
📍 Bengaluru