An Admin and Office Coordinator ensures smooth day-to-day operations by managing office logistics, supplies, and communications. They are crucial for maintaining office efficiency.
Key Responsibilities
Office Operations: Coordinate office activities to ensure efficiency and compliance with company policies.
Front Desk/Support: Greet visitors, manage incoming calls/emails, and handle correspondence.
Logistics & Supplies: Monitor and restock office supplies, manage office equipment (printers, scanners), and coordinate maintenance repairs.
Scheduling & Admin: Manage calendars, schedule meetings/events, and prepare, proofread, or file documents.
Vendor Management: Act as a liaison with vendors for office services, such as cleaning, security, or facility management.
Financial Duties: Perform basic bookkeeping, manage office budgets, and process invoices.
Support:
Assist with on-boarding new staff and provide general administrative support to teams.
Required Skills and Qualifications
Organization: Robust organizational and multi-tasking skills.
Communication: Exceptional verbal and written communication abilities.
Software Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
Problem-Solving: Ability to analyze information and resolve administrative issues.
Experience: Previous experience in an administrative or receptionist role is usually required.