Responsibilities

Responsibilities: Strategy, Planning, SOP and Guidelines

1. Techno-Commercial Strategy and Initiatives
- Understand the Techno-Commercial strategy and plan for Site
- Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement,

- Purchase Requisition (PR) Review

- Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR
- Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

- Strategic Sourcing for Capex, Opex, Bulk Material & Services. Contribute to the strategic sourcing process by participating in activities such as:

- Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category
- Preparing the request for information (RFI) document for bidder evaluation
- Identification of potential bidders who meet the requirements (using Company vendor
database, Supply market analysis, advertisement or recommendations from other teams)
- Preparation of the Request for Proposal (RFP) document
- Organizing and planning pre-bid meetings based on the queries and communication
requirements from vendors
- Technical and Commercial bid evaluation of vendors
- Conducting fact-based negotiations/e-auction with shortlisted bidders
- Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.

- Contract Preparation and Order Placement

- Prepare contract document as per stated protocols & standard templates
- Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
- Maintain the contract document for future reference as per defined document
management policy
- Send the contract to vendor and all identified stakeholders
- Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG)



/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts
- Based on approved NFA, prepare, review and issue rate contracts
- Prepare master outline agreement (OA) in ERP system based on rate contract
- Prepare PO / SO for procurement under valid rate contract

Associated Procurement Activities

1. Post Order Management
- Prepare Billing Break Up and get it uploaded in SAP, if applicable
- Expediting of ordered materials for timely delivery
- Address, resolve or re-allocate and share response for queries raised by vendors or from
other internal stakeholders, during expediting delivery
- Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
items, Time Extensions etc.
- Facilitate closure of contracts and take necessary actions
- Manage inbound logistics services for other Ex-Works Domestic Supplies
- Execute contingency plans in case of immediate business requirements

- Supplier Management –

- Supplier/ Vendor Identification and Onboarding
- Coordinate with current identified vendors to send information/ documents in predefined
forms for evaluation
- Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
- Check details of forms submitted by vendor for their completeness and validity of
documents
- Interact and take approval of Quality/ User/HSE department for vendor assessment if
required
- If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
list & communicate to vendor
- Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

- Supplier/ Vendor Performance Management

- Contribute to performance evaluation,



management and development planning of suppliers/vendors for assigned category by partaking in activities such as:
- Preparation of vendor segmentation matrix based on annual spend with the vendor and
risks associated
- Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
- Assigning performance levels to vendors, reviewing vendor scorecard, and checking if the
performance is meeting desired level
- In case of satisfactory performance, communicating performance feedback to vendors
highlighting improvement opportunities on individual parameters
- In case of unacceptable performance, communicating performance to vendor & planning
discussions to identify actions required for performance improvement Supplier/ Vendor Engagement
- Establish strategic partnerships with suppliers/ vendors of assigned category which will
benefit Adani from a long-term perspective and effectively leverage them for value addition to business

- Data management

- Data Analytics
- Assist in collation and analysis of data related to various procurement activities (e.g.
commodity analysis, supplier debugging, etc.) for respective categories
- Identify and seek opportunities to improve efficiency and value by analyzing data
- Contribute to action planning and implementation based on data analytics performed for
assigned categories

- Risk Management

- Assist in identifying all procurement risks for assigned categories (using master list of
procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
- Provide support in evaluation and prioritization of the identified risks on their likelihood,
impact and controllability
- Contribute to the preparation of risk mitigation plan and update of the category risk register

Qualifications

- Education: Graduate in Mechanical/Electrical/Production Engineering
- Preferred: Certification in SAP (Materials Management module)
- Experience: Minimum 5 years independently managing all buying and can manage material planning as per production plan.

📌 Assistant Manager (Mundra)
🏢 Adani
📍 Mundra